How to mail a professor for admission

Mailing a professor for admission can be a great way to stand out and show your interest in a particular program or institution. Here are some steps to help you mail a professor for admission:

Before You Mail

  1. Research the professor: Look up the professor's research interests, publications, and teaching style to ensure they are a good fit for your interests and goals.
  2. Check the professor's contact information: Verify the professor's email address, mailing address, and phone number (if available) to ensure you have the correct contact information.
  3. Review the admission requirements: Familiarize yourself with the admission requirements for the program you're interested in, including any specific requirements for international students.

The Mailing Process

  1. Write a strong cover letter: Introduce yourself, explain why you're interested in the program, and highlight your relevant skills and experiences. Keep your letter concise and well-organized.
  2. Include a CV or resume: Attach a copy of your CV or resume to provide more information about your background and qualifications.
  3. Attach any additional materials: If you have any relevant projects, papers, or other materials that demonstrate your skills or interests, include them with your letter.
  4. Use a professional format: Use a standard business letter format, with a formal greeting, a clear subject line, and a professional closing.
  5. Proofread and edit: Carefully review your letter for spelling, grammar, and punctuation errors before mailing.

Example Email or Letter

Subject: Application to [Program Name] with Professor [Professor's Name]

Dear Professor [Professor's Name],

I am writing to express my strong interest in the [Program Name] at [University Name]. As a [Your Current Degree Level, e.g., undergraduate, graduate] student with a background in [Your Major or Field of Study], I am excited about the opportunity to work with you and contribute to the [University Name] community.

My research interests align with your work on [Specific Research Topic], and I am impressed by your publications on [Specific Publication]. I believe that your expertise would be invaluable in helping me achieve my academic and professional goals.

I have attached my CV and a copy of my undergraduate thesis, which demonstrates my skills in [Specific Skills]. I am confident that my strong academic record, combined with my passion for [Field of Study], make me an excellent candidate for your program.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Sincerely,

[Your Name]

After Mailing

  1. Follow up: If you don't receive a response within a few weeks, consider sending a polite follow-up email to inquire about the status of your application.
  2. Be prepared for an interview: If the professor is interested in your application, be prepared to discuss your qualifications and interests in a phone or video interview.

Remember to be respectful, professional, and concise in your communication with the professor. Good luck!