How to mail a professor for research supervision

Mailing a professor for research supervision can be a great way to initiate a potential research collaboration. Here's a step-by-step guide to help you craft a professional and effective email:

Before you start:

  1. Research the professor: Look up the professor's research interests, publications, and current projects to ensure they align with your own research goals.
  2. Review the professor's website: Check the professor's website for any specific guidelines or contact information for research inquiries.
  3. Prepare your materials: Make sure you have a concise and clear research proposal, a brief introduction to yourself, and any relevant academic credentials or achievements.

The email structure:

  1. Subject line: Use a clear and concise subject line that includes your name, the research area, and the professor's name (e.g., "Research Inquiry: [Your Name] - [Research Area] - [Professor's Name]").
  2. Introduction: Start with a brief introduction that includes your name, academic background, and research interests.
  3. Research proposal: Provide a concise summary of your research proposal, including the research question, methodology, and expected outcomes.
  4. Why you're interested in the professor's work: Explain why you're interested in the professor's research and how it aligns with your own goals.
  5. Request for supervision: Clearly state your request for research supervision and any specific questions or areas you'd like to discuss further.
  6. Closing: End with a polite closing and your contact information (email address and phone number).

Example email:

Subject: Research Inquiry: [Your Name] - [Research Area] - [Professor's Name]

Dear Professor [Professor's Name],

I hope this email finds you well. My name is [Your Name], and I am a [Your Degree Level, e.g., undergraduate, master's, Ph.D.] student in [Your Department/Field] at [Your University]. I am reaching out to express my interest in your research on [Specific Research Area] and to inquire about potential research supervision opportunities.

My research proposal focuses on [Research Question], which aligns with your work on [Specific Research Topic]. I believe that your expertise in [Specific Area of Expertise] would be invaluable in guiding my research. My methodology involves [Methodology], and I expect to contribute to the field by [Expected Outcomes].

I am particularly drawn to your work because of its relevance to [Specific Aspect of Research]. I am confident that your supervision would provide me with the necessary guidance and support to produce high-quality research.

Would you be available to discuss my research proposal and potential supervision opportunities further? I would appreciate any feedback or guidance you can offer.

Thank you for considering my inquiry. I look forward to the opportunity to discuss my research with you.

Best regards,

[Your Name] [Your Email Address] [Your Phone Number]

Tips and best practices:

  1. Keep it concise: Aim for a maximum of 2-3 paragraphs in your email.
  2. Use a professional tone: Avoid using slang, jargon, or overly casual language.
  3. Proofread: Carefully review your email for grammar, spelling, and punctuation errors.
  4. Be respectful: Show respect for the professor's time and expertise by being clear and concise in your request.
  5. Follow up: If you don't receive a response within a few weeks, consider sending a polite follow-up email to inquire about the status of your inquiry.

Remember that mailing a professor for research supervision is a competitive process, and it's essential to be prepared and professional in your approach. Good luck!