How to mail data from excel

There are several ways to mail data from Excel, depending on the type of data and the recipient. Here are a few options:

Option 1: Using Excel's Built-in Mail Merge Feature

1. Open your Excel file and select the data you want to mail.
2. Go to the "Data" tab in the ribbon and click on "From Text" in the "Get & Transform Data" group.
3. In the "From Text" dialog box, select "Mail Merge" as the file type.
4. Choose a template or create a new one by clicking on "Create a new template".
5. Fill in the template with the data from your Excel file.
6. Click on "Finish & Merge" to send the mail merge.

Option 2: Using Excel's VBA Macro

1. Open your Excel file and press "Alt + F11" to open the Visual Basic Editor.

2. In the Editor, insert a new module by clicking on "Insert" > "Module".

3. Write a VBA script to send the data as an email. For example:

   Sub SendEmail()
    Dim olApp As Object
    Dim olMail As Object
   
    Set olApp = CreateObject("Outlook.Application")
    Set olMail = olApp.CreateItem(0)
   
    With olMail
       .To = "[email protected]"
       .Subject = "Test Email"
       .Body = "Hello, this is a test email."
       .Attachments.Add "C:\Path\To\Your\Excel\File.xlsx"
    End With
   
    olMail.Send
   End Sub

4. Save the module and close the Editor.

5. Go back to your Excel file and press "Alt + F8" to open the Macro dialog box.

6. Select the "SendEmail" macro and click on "Run" to send the email.

Option 3: Using a Third-Party Add-in

1. Install a third-party add-in such as "Excel Mailer" or "Send Excel Data".
2. Follow the add-in's instructions to set up the mailer.
3. Select the data you want to mail and click on the add-in's button to send the email.

Option 4: Using a Scripting Language

1. Use a scripting language such as Python or PowerShell to read the data from your Excel file.
2. Use the scripting language's email library to send the data as an email.
3. For example, using Python and the smtplib library:

   
   import smtplib
   from email.mime.text import MIMEText

Read data from Excel file

import pandas as pd df = pd.read_excel("C:\Path\To\Your\Excel\File.xlsx")

Create email message

msg = MIMEText("Hello, this is a test email.") msg['Subject'] = "Test Email" msg['From'] = "[email protected]" msg['To'] = "[email protected]"

Send email

server = smtplib.SMTP('smtp.gmail.com', 587) server.starttls() server.login("[email protected]", "your_password") server.sendmail("[email protected]", "[email protected]", msg.as_string()) server.quit()

Note: Make sure to replace the placeholders with your actual email address, password, and recipient's email address.