How to mail feed back about new employ
When providing feedback about a new employee, it's essential to be constructive, specific, and respectful. Here's a step-by-step guide on how to mail feedback about a new employee:
Before mailing feedback:
- Wait a reasonable amount of time: Allow the new employee to settle into their role and get a feel for the company culture. This will help you provide more accurate and helpful feedback.
- Gather your thoughts: Take some time to reflect on the new employee's performance, strengths, and areas for improvement. Make notes if needed.
- Be objective: Try to separate your personal opinions from the feedback. Focus on the employee's behavior, actions, and performance.
Mailing feedback:
- Use a professional tone: Write your feedback in a professional and respectful tone. Avoid using slang, jargon, or overly casual language.
- Be specific: Provide specific examples of the employee's performance, highlighting both strengths and areas for improvement. Use concrete details and anecdotes to illustrate your points.
- Focus on behavior, not personality: Instead of commenting on the employee's personality, focus on their behavior, actions, and performance. Use phrases like "I've observed" or "I've noticed" to emphasize your observations.
- Use a positive tone: Start with positive feedback, highlighting the employee's strengths and accomplishments. This will help them feel valued and motivated.
- Be constructive: Offer specific suggestions for improvement, focusing on what the employee can do differently in the future. Avoid criticism or negative language.
- Keep it concise: Keep your feedback concise and to the point. Aim for a length of one to two pages at most.
- Proofread: Review your feedback carefully to ensure it's free of errors and easy to understand.
Example email structure:
Subject: Feedback on [Employee Name]'s Performance
Dear [Manager's Name],
I hope this email finds you well. I wanted to take a moment to provide some feedback on [Employee Name]'s performance since they joined our team. Overall, I've been impressed with their [specific strengths or accomplishments].
However, I've also noticed a few areas where they could improve. Specifically, [specific areas for improvement, with examples]. I believe that with some adjustments, [Employee Name] has the potential to excel in these areas.
To help them improve, I suggest [specific suggestions for improvement]. I'm confident that with some guidance and support, [Employee Name] will continue to grow and develop as a valuable member of our team.
Best regards,
[Your Name]
Remember:
- Be respectful and professional in your feedback.
- Focus on specific behaviors and actions, rather than personality traits.
- Offer constructive suggestions for improvement.
- Keep your feedback concise and easy to understand.
- Proofread your feedback carefully before sending it.