How to mail for extension in submission assignment
The dreaded extension request!
Here's a general guide on how to mail a request for an extension on a submission assignment:
Before you start:
- Check your course syllabus or assignment instructions to see if there's a specific process for requesting an extension.
- Make sure you have a valid reason for requesting an extension (e.g., unexpected personal or family emergency, illness, technical issues, etc.).
Step-by-Step Guide:
- Write a clear and concise email: Compose an email to your instructor with the following information:
- Your name and student ID (if applicable)
- The assignment name and due date
- A brief explanation of the reason for requesting an extension (be honest and provide sufficient details)
- The specific date by which you can submit the assignment (if approved)
- A polite and professional tone
- Include any supporting documentation: If your reason for requesting an extension is due to a legitimate emergency or unforeseen circumstance, consider attaching supporting documentation (e.g., a doctor's note, a police report, etc.).
- Proofread and edit: Review your email for grammar, spelling, and punctuation errors. Make sure it's well-organized and easy to understand.
- Send the email: Send the email to your instructor's official university email address or the email address specified in the course syllabus.
Example Email:
Subject: Request for Extension on Assignment [Assignment Name]
Dear [Instructor's Name],
I am writing to request an extension on the [Assignment Name] that is due on [Original Due Date]. Due to [briefly explain the reason for the request, e.g., "an unexpected family emergency that required my immediate attention"], I am unable to complete the assignment on time.
I am confident that with a short extension, I will be able to complete the assignment to the best of my abilities. I am requesting an extension until [Specific Date, e.g., "Friday of next week"].
I have attached a [briefly describe any supporting documentation, e.g., "doctor's note"] to support my request.
Thank you for considering my request. I look forward to your response.
Sincerely,
[Your Name]
After you've sent the email:
- Wait for a response: Your instructor may respond to your email within a few hours or days, depending on their schedule and workload.
- Follow up: If you haven't received a response after a few days, consider sending a polite follow-up email to inquire about the status of your request.
- Be prepared to negotiate: Your instructor may not grant you the full extension you're requesting. Be prepared to negotiate and find a compromise that works for both you and your instructor.
Remember to stay calm, professional, and respectful throughout the process. Good luck!