How to mail if rejected by interview

The dreaded rejection letter! If you've been rejected after an interview, it's essential to handle the situation professionally and with dignity. Here's a step-by-step guide on how to mail a rejection letter:

Why write a rejection letter?

  1. Show appreciation for the opportunity: Express gratitude for the chance to interview and the company's time.
  2. Maintain a positive relationship: Leave the door open for future opportunities, even if it's not a good fit now.
  3. Demonstrate professionalism: A well-crafted rejection letter showcases your professionalism and courtesy.

What to include in the rejection letter:

  1. Introduction: Start with a polite greeting and a brief introduction.
  2. Acknowledge the interview: Mention the interview and the opportunity you were considering.
  3. Express gratitude: Thank the interviewer and the company for their time and consideration.
  4. State the decision: Clearly state that you will not be moving forward with the opportunity.
  5. Closing: End with a positive note, reiterating your appreciation and wishing the company success.

Sample Rejection Letter:

[Your Name] [Your Address] [City, State, ZIP] [Date]

[Recipient's Name] [Recipient's Title] [Company Name] [Company Address] [City, State, ZIP]

Dear [Recipient's Name],

I wanted to personally reach out and express my gratitude for the opportunity to interview for the [Position] role at [Company Name] on [Interview Date]. I appreciated the time you took to speak with me and share your insights about the company and the position.

After careful consideration, I regret to inform you that I will not be moving forward with the opportunity. Although I was excited about the prospect of joining your team, I have decided to pursue another path that aligns more closely with my career goals.

Please know that I appreciate the experience and knowledge gained during our conversation. I wish the company continued success and growth, and I hope our paths will cross again in the future.

Thank you again for your time and consideration. I wish you all the best.

Sincerely,

[Your Name]

Tips and best practices:

  1. Send the letter promptly: Aim to send the letter within a week of the interview, while the conversation is still fresh in the interviewer's mind.
  2. Keep it concise: Keep the letter brief and to the point, focusing on the essential information.
  3. Proofread: Ensure the letter is free of typos and grammatical errors to maintain a professional image.
  4. Use a professional tone: Avoid apologetic or overly negative language, and maintain a respectful and professional tone throughout the letter.
  5. Consider a phone call: If you have a good relationship with the interviewer, a phone call may be a more personal and effective way to deliver the news.

Remember, a well-crafted rejection letter can help maintain a positive relationship with the company and leave the door open for future opportunities.