How to mail merge address labels from excel
Mailing merge address labels from Excel is a straightforward process that can save you a lot of time and effort. Here's a step-by-step guide to help you do it:
Prerequisites:
- You have an Excel spreadsheet with a list of addresses in a table format.
- You have Microsoft Word installed on your computer.
- You have the "Mail Merge" feature enabled in Word (it's usually enabled by default).
Step 1: Prepare your Excel spreadsheet
- Open your Excel spreadsheet and make sure it's in a table format with the following columns:
- First Name
- Last Name
- Address
- City
- State
- ZIP
- Other columns you want to include on the label (e.g., phone number, email)
- Make sure the data is organized and formatted correctly.
Step 2: Create a new Word document
- Open Microsoft Word and create a new document.
- Go to the "Mailings" tab in the ribbon.
- Click on "Start Mail Merge" and select "Labels" from the drop-down menu.
Step 3: Set up the label layout
- In the "Label Options" dialog box, select the label type and size you want to use (e.g., Avery 5160).
- Click "OK" to close the dialog box.
Step 4: Link your Excel spreadsheet to Word
- Go back to the "Mailings" tab and click on "Select Recipients" > "Use an Existing List".
- Browse to your Excel spreadsheet and select it.
- Click "Open" to link the spreadsheet to Word.
Step 5: Merge the data
- Go back to the "Mailings" tab and click on "Write & Insert Fields".
- In the "Insert Merge Field" dialog box, select the fields you want to include on the label (e.g., First Name, Last Name, Address).
- Click "OK" to insert the fields into your document.
Step 6: Format the label
- Use the "Label" tool in Word to format the label layout and design.
- You can add borders, fonts, and other design elements to make the label look professional.
Step 7: Print the labels
- Go to the "Mailings" tab and click on "Print Documents" > "Print".
- Select the printer and paper type you want to use.
- Click "Print" to print the labels.
Tips and Variations:
- You can also use the "Mail Merge" feature in Excel to create a label template and then print it from Excel.
- If you have a large number of labels to print, you can use the "Batch Printing" feature in Word to print them in batches.
- You can also use other label software, such as Avery Design & Print, to create and print labels from Excel.