How to mail merge address labels from excel

Mailing merge address labels from Excel is a straightforward process that can save you a lot of time and effort. Here's a step-by-step guide to help you do it:

Prerequisites:

  1. You have an Excel spreadsheet with a list of addresses in a table format.
  2. You have Microsoft Word installed on your computer.
  3. You have the "Mail Merge" feature enabled in Word (it's usually enabled by default).

Step 1: Prepare your Excel spreadsheet

  1. Open your Excel spreadsheet and make sure it's in a table format with the following columns:
    • First Name
    • Last Name
    • Address
    • City
    • State
    • ZIP
    • Other columns you want to include on the label (e.g., phone number, email)
  2. Make sure the data is organized and formatted correctly.

Step 2: Create a new Word document

  1. Open Microsoft Word and create a new document.
  2. Go to the "Mailings" tab in the ribbon.
  3. Click on "Start Mail Merge" and select "Labels" from the drop-down menu.

Step 3: Set up the label layout

  1. In the "Label Options" dialog box, select the label type and size you want to use (e.g., Avery 5160).
  2. Click "OK" to close the dialog box.

Step 4: Link your Excel spreadsheet to Word

  1. Go back to the "Mailings" tab and click on "Select Recipients" > "Use an Existing List".
  2. Browse to your Excel spreadsheet and select it.
  3. Click "Open" to link the spreadsheet to Word.

Step 5: Merge the data

  1. Go back to the "Mailings" tab and click on "Write & Insert Fields".
  2. In the "Insert Merge Field" dialog box, select the fields you want to include on the label (e.g., First Name, Last Name, Address).
  3. Click "OK" to insert the fields into your document.

Step 6: Format the label

  1. Use the "Label" tool in Word to format the label layout and design.
  2. You can add borders, fonts, and other design elements to make the label look professional.

Step 7: Print the labels

  1. Go to the "Mailings" tab and click on "Print Documents" > "Print".
  2. Select the printer and paper type you want to use.
  3. Click "Print" to print the labels.

Tips and Variations: