How to mail merge avery labels

Mailing merge with Avery labels! Here's a step-by-step guide to help you do it:

Software Requirements:

1. Microsoft Word (or any other word processor that supports mail merge)
2. Avery Label software (free download from Avery's website)
3. Avery label template (download from Avery's website or create your own)

Step-by-Step Instructions:

1. Prepare your data:

• Collect the information you want to print on your labels (e.g., names, addresses, phone numbers).
• Save the data in a CSV (Comma Separated Values) file or an Excel spreadsheet.

2. Create an Avery label template:

• Download the Avery label template from their website or create your own using Microsoft Word.
• Choose the correct label size and layout for your Avery labels.

3. Set up the mail merge:

• Open Microsoft Word and create a new document.
• Go to "Mailings" > "Start Mail Merge" > "Step-by-Step Mail Merge Wizard".
• Select "Labels" as the document type.
• Choose the Avery label template you created or downloaded.

4. Link the data to the labels:

• In the Mail Merge Wizard, select "Use an existing list" and choose your CSV file or Excel spreadsheet.
• Map the fields in your data to the corresponding fields in the Avery label template.

5. Preview and print the labels:

• Preview the merged labels to ensure everything looks correct.
• Print the labels using your printer. Make sure to select the correct printer settings and paper orientation.

Tips and Variations:

• Use Avery's Label software to create and print labels without Microsoft Word.
• Use a third-party mail merge software, such as Mail Merge Toolkit or Advanced Mail Merge, for more advanced features.
• Use a barcode font to add barcodes to your labels.
• Use a font with a specific font style or size to match your label design.

Common Issues and Solutions:

• If your labels don't print correctly, check the printer settings and paper orientation.
• If your data doesn't match the label template, review the field mapping and data formatting.
• If you encounter errors during the mail merge process, check the data file for formatting issues or try re-saving the file.

By following these steps, you should be able to successfully mail merge your Avery labels. Happy labeling!