How to mail merge contacts in outlook

Mailing merging contacts in Outlook involves using a feature called "Mail Merge" or "Email Merge" to send personalized emails to a group of contacts. Here's a step-by-step guide on how to do it:

Prerequisites:

  1. You need to have Outlook 2010 or later version installed on your computer.
  2. You need to have a list of contacts in Outlook that you want to mail merge.
  3. You need to have a template for your email that you want to send.

Step 1: Prepare your contacts

  1. Open Outlook and go to the "Contacts" folder.
  2. Select the contacts you want to mail merge by checking the boxes next to their names.
  3. Right-click on the selected contacts and choose "Export to a file" from the context menu.
  4. Choose "Comma Separated Values (CSV)" as the file format and save the file to your computer.

Step 2: Prepare your email template

  1. Open a new email in Outlook and create a template for your email.
  2. Use placeholders for the fields you want to merge, such as {First Name}, {Last Name}, {Email Address}, etc.
  3. Save the email as a template by clicking on "File" > "Save As" and choosing "Outlook Template" as the file type.

Step 3: Create a new email merge

  1. Go to the "Mail Merge" button in the "Home" tab of the Outlook ribbon.
  2. Click on "Create a new email merge" and choose "From a template" as the merge type.
  3. Select the email template you created in Step 2.

Step 4: Map the fields

  1. In the "Mail Merge" window, click on the "Map Fields" button.
  2. Select the CSV file you exported in Step 1 and choose the fields you want to merge.
  3. Map the fields to the placeholders in your email template.

Step 5: Send the email merge

  1. Click on the "Send" button to send the email merge.
  2. Outlook will send a personalized email to each contact in the list, using the information from the CSV file.

Tips and Variations: