How to mail merge contacts in outlook
Mailing merging contacts in Outlook involves using a feature called "Mail Merge" or "Email Merge" to send personalized emails to a group of contacts. Here's a step-by-step guide on how to do it:
Prerequisites:
- You need to have Outlook 2010 or later version installed on your computer.
- You need to have a list of contacts in Outlook that you want to mail merge.
- You need to have a template for your email that you want to send.
Step 1: Prepare your contacts
- Open Outlook and go to the "Contacts" folder.
- Select the contacts you want to mail merge by checking the boxes next to their names.
- Right-click on the selected contacts and choose "Export to a file" from the context menu.
- Choose "Comma Separated Values (CSV)" as the file format and save the file to your computer.
Step 2: Prepare your email template
- Open a new email in Outlook and create a template for your email.
- Use placeholders for the fields you want to merge, such as {First Name}, {Last Name}, {Email Address}, etc.
- Save the email as a template by clicking on "File" > "Save As" and choosing "Outlook Template" as the file type.
Step 3: Create a new email merge
- Go to the "Mail Merge" button in the "Home" tab of the Outlook ribbon.
- Click on "Create a new email merge" and choose "From a template" as the merge type.
- Select the email template you created in Step 2.
Step 4: Map the fields
- In the "Mail Merge" window, click on the "Map Fields" button.
- Select the CSV file you exported in Step 1 and choose the fields you want to merge.
- Map the fields to the placeholders in your email template.
Step 5: Send the email merge
- Click on the "Send" button to send the email merge.
- Outlook will send a personalized email to each contact in the list, using the information from the CSV file.
Tips and Variations:
- You can also use the "Email Merge" feature in Outlook to send emails to a group of contacts from a contact group.
- You can use conditional statements in your email template to personalize the content based on specific conditions.
- You can also use the "Mail Merge" feature to send emails to a group of contacts from a distribution list.
- If you have a large number of contacts, you may want to consider using a third-party add-in or service to help with the mail merge process.