How to mail merge envelopes in word

Mailing merge envelopes in Microsoft Word is a straightforward process that can save you a lot of time and effort. Here's a step-by-step guide to help you do it:

Prerequisites:

1. You have a list of recipients' information (e.g., names, addresses, etc.) in an Excel spreadsheet or a CSV file.
2. You have Microsoft Word installed on your computer.
3. You have the "Mail Merge" feature enabled in Word. To check, go to File > Options > Advanced and make sure the "Mail Merge" option is selected.

Step 1: Create a new document

1. Open Microsoft Word and create a new document.
2. Go to the "Mailings" tab in the ribbon.
3. Click on "Start Mail Merge" and select "Step-by-Step Mail Merge Wizard".

Step 2: Choose the document type

1. In the Mail Merge Wizard, select "Envelopes" as the document type.
2. Click "Next: Select recipients" to proceed.

Step 3: Select the recipient list

1. Choose the file that contains your list of recipients (e.g., Excel spreadsheet or CSV file).
2. Select the sheet or table that contains the recipient information.
3. Click "Finish" to complete the recipient selection process.

Step 4: Design the envelope

1. In the "Envelopes" tab, click on "Envelopes" and select "Envelopes and Labels" from the drop-down menu.
2. In the "Envelopes and Labels" dialog box, select the envelope template you want to use.
3. Customize the envelope design as needed (e.g., add a logo, change the font, etc.).

Step 5: Merge the envelopes

1. Click on "OK" to merge the envelopes.
2. Word will create a new document with the merged envelopes.

Step 6: Print the envelopes

1. Go to the "Print" menu and select "Print" or press Ctrl+P.
2. In the "Print" dialog box, select the printer and paper size you want to use.
3. Click "Print" to print the envelopes.

Tips and Variations:

• To add a personalized message or greeting to the envelope, you can use the "Insert Merge Field" feature in the "Envelopes" tab.
• To use a different font or font size for the recipient's name and address, you can use the "Font" and "Font Size" options in the "Envelopes" tab.
• To save the merged envelopes as a PDF file, you can use the "Save As" feature in Word and select "PDF" as the file format.

By following these steps, you should be able to successfully mail merge envelopes in Microsoft Word.