How to mail merge from excel to labels

Mailing merge from Excel to labels is a great way to quickly and easily create personalized labels for your mailings. Here's a step-by-step guide on how to do it:

Software Requirements:

• Microsoft Excel (2010 or later)
• Microsoft Word (2010 or later)
• Label software (such as Avery Design & Print or Microsoft Word's built-in label feature)

Step 1: Prepare your Excel data

• Open your Excel spreadsheet and make sure it's organized in a table format with the following columns:
  • Column A: First name
  • Column B: Last name
  • Column C: Address
  • Column D: City
  • Column E: State
  • Column F: ZIP code
  • Column G: Label text (optional)
• Make sure your data is clean and free of errors.

Step 2: Create a label template

• Open Microsoft Word and create a new document.
• Go to the "Mailings" tab in the ribbon and click on "Labels".
• Select the type of label you want to use (e.g., Avery 5160).
• Click "OK" to create the label template.

Step 3: Set up the mail merge

• Go back to your Excel spreadsheet and select all the data (Ctrl+A).
• Go to the "Data" tab in the ribbon and click on "From Text" (or "From Table" if your data is already in a table format).
• Select the label template you created in Step 2.
• Click "OK" to set up the mail merge.

Step 4: Map the fields

• In the "Mail Merge" window, select the label template and click "Next".
• In the "Select recipients" window, select "Use an existing list" and choose your Excel spreadsheet.
• In the "Map Fields" window, match the Excel columns to the corresponding label fields:
  • First name: Column A
  • Last name: Column B
  • Address: Column C
  • City: Column D
  • State: Column E
  • ZIP code: Column F
  • Label text: Column G (if using)
• Click "OK" to map the fields.

Step 5: Preview and print the labels

• Click "Preview" to see how the labels will look.
• Make any necessary adjustments to the layout or formatting.
• Click "Print" to print the labels.

Tips and Variations:

• Use a label software like Avery Design & Print to create custom label templates and designs.
• Use Microsoft Word's built-in label feature to create labels without using a separate label software.
• Use a different label size or shape by selecting a different label template in Step 2.
• Use conditional formatting to highlight specific fields or create custom label designs.
• Use a mail merge template to create a reusable label template for future mailings.

By following these steps, you should be able to easily mail merge from Excel to labels and create personalized labels for your mailings.