How to mail merge from excel to word for labels

Mailing labels! Here's a step-by-step guide on how to mail merge from Excel to Word for labels:

Prerequisites:

  1. Microsoft Excel 2010 or later
  2. Microsoft Word 2010 or later
  3. A list of data in Excel with the columns you want to use for the labels (e.g., Name, Address, City, State, ZIP)

Step 1: Prepare your Excel data

  1. Open your Excel file and select the data range that contains the information you want to use for the labels.
  2. Make sure the data is organized in a table format with each column representing a field (e.g., Name, Address, City, State, ZIP).
  3. Save your Excel file.

Step 2: Create a new Word document

  1. Open Microsoft Word and create a new document.
  2. Go to the "Mailings" tab in the ribbon.
  3. Click on "Start Mail Merge" and select "Labels" from the drop-down menu.

Step 3: Set up the label layout

  1. In the "Label Options" dialog box, select the label type and size you want to use (e.g., Avery 5160).
  2. Click "OK" to close the dialog box.

Step 4: Link your Excel data to Word

  1. In the "Mailings" tab, click on "Select Recipients" and then "Use an Existing List".
  2. Browse to your Excel file and select the worksheet that contains your data.
  3. Click "Open" to link your Excel data to Word.

Step 5: Map the Excel fields to the label fields

  1. In the "Label Options" dialog box, click on the "Fields" button.
  2. In the "Insert Field" dialog box, select the Excel field you want to use for each label field (e.g., Name, Address, City, State, ZIP).
  3. Click "OK" to close the dialog box.

Step 6: Preview and print your labels

  1. Click on the "Preview Results" button to see how your labels will look.
  2. Make any necessary adjustments to the layout or formatting.
  3. Click on the "Print" button to print your labels.

Tips and Variations:

That's it! With these steps, you should be able to mail merge from Excel to Word for labels.