How to mail merge from excel to word for labels
Mailing labels! Here's a step-by-step guide on how to mail merge from Excel to Word for labels:
Prerequisites:
- Microsoft Excel 2010 or later
- Microsoft Word 2010 or later
- A list of data in Excel with the columns you want to use for the labels (e.g., Name, Address, City, State, ZIP)
Step 1: Prepare your Excel data
- Open your Excel file and select the data range that contains the information you want to use for the labels.
- Make sure the data is organized in a table format with each column representing a field (e.g., Name, Address, City, State, ZIP).
- Save your Excel file.
Step 2: Create a new Word document
- Open Microsoft Word and create a new document.
- Go to the "Mailings" tab in the ribbon.
- Click on "Start Mail Merge" and select "Labels" from the drop-down menu.
Step 3: Set up the label layout
- In the "Label Options" dialog box, select the label type and size you want to use (e.g., Avery 5160).
- Click "OK" to close the dialog box.
Step 4: Link your Excel data to Word
- In the "Mailings" tab, click on "Select Recipients" and then "Use an Existing List".
- Browse to your Excel file and select the worksheet that contains your data.
- Click "Open" to link your Excel data to Word.
Step 5: Map the Excel fields to the label fields
- In the "Label Options" dialog box, click on the "Fields" button.
- In the "Insert Field" dialog box, select the Excel field you want to use for each label field (e.g., Name, Address, City, State, ZIP).
- Click "OK" to close the dialog box.
Step 6: Preview and print your labels
- Click on the "Preview Results" button to see how your labels will look.
- Make any necessary adjustments to the layout or formatting.
- Click on the "Print" button to print your labels.
Tips and Variations:
- To print multiple labels per page, go to the "Label Options" dialog box and select the "Multiple Labels per Page" option.
- To use a different label template, go to the "Label Options" dialog box and select "Label Template" from the drop-down menu.
- To save your label document as a template, go to the "File" menu and select "Save As" to save the document as a Word template (.dotx).
That's it! With these steps, you should be able to mail merge from Excel to Word for labels.