How to mail merge images into word

Mailing merging images into a Word document can be a bit tricky, but it's definitely possible. Here are a few methods to achieve this:

Method 1: Using Word's built-in feature

  1. Open your Word document and go to the "Insert" tab.
  2. Click on "Picture" and select the image you want to insert.
  3. Right-click on the image and select "Wrap Text" > "Behind Text".
  4. Go to the "Mailings" tab (if you don't see it, go to "View" > "Toolbars" > "Mailings").
  5. Click on "Select Recipients" and choose your data source (e.g., an Excel spreadsheet).
  6. Click on "Finish & Merge" > "Edit Individual Documents" to merge the images with your data.
  7. In the merged document, you can adjust the image placement and formatting as needed.

Method 2: Using Word's "Mail Merge" feature with a template

  1. Create a new Word document and go to the "Mailings" tab.
  2. Click on "Select Recipients" and choose your data source (e.g., an Excel spreadsheet).
  3. Click on "Finish & Merge" > "Edit Individual Documents" to create a template with placeholders for your images.
  4. Insert a picture placeholder by going to the "Insert" tab > "Picture" > "Picture Placeholder".
  5. Repeat step 4 for each image you want to insert.
  6. Save the template as a Word document.
  7. To merge the images with your data, go back to the "Mailings" tab and click on "Finish & Merge" > "Edit Individual Documents".

Method 3: Using a third-party add-in or software

  1. Download and install a third-party add-in or software that supports mail merging, such as:
    • WordMailMerge (free)
    • Mail Merge Toolkit (paid)
    • Advanced Mail Merge (paid)
  2. Follow the add-in's instructions to create a mail merge template and insert images.
  3. Merge your data with the template to generate the final document.

Tips and considerations