How to mail merge in libreoffice

LibreOffice has a built-in mail merge feature that allows you to combine a main document with a data source to create multiple versions of the document. Here's a step-by-step guide on how to use mail merge in LibreOffice:

Prerequisites:

  1. Make sure you have LibreOffice installed on your computer.
  2. Create a main document (e.g., a letter, invoice, or report) in LibreOffice.
  3. Prepare a data source (e.g., a CSV file, an Excel spreadsheet, or a database) containing the information you want to merge into the main document.

Step 1: Prepare the Data Source

  1. Create a new CSV file or open an existing one.
  2. Add the data you want to merge into the main document. Each row should represent a single record, and each column should represent a field (e.g., name, address, phone number).
  3. Save the CSV file.

Step 2: Create a Mail Merge Document

  1. Open your main document in LibreOffice.
  2. Go to Tools > Mail Merge.
  3. In the Mail Merge dialog box, select Create a new mail merge document.
  4. Choose a template or start from a blank document.
  5. Click OK to create the mail merge document.

Step 3: Set Up the Mail Merge

  1. In the mail merge document, go to Tools > Mail Merge.
  2. In the Mail Merge dialog box, select Set up the mail merge.
  3. Choose the data source you prepared in Step 1 (e.g., the CSV file).
  4. Select the fields you want to merge into the main document.
  5. Click OK to set up the mail merge.

Step 4: Merge the Data

  1. Go to Tools > Mail Merge.
  2. In the Mail Merge dialog box, select Merge the data.
  3. Choose the output format (e.g., PDF, DOCX, or ODT).
  4. Select the output location (e.g., a folder on your computer).
  5. Click OK to merge the data.

Step 5: Review and Save the Results

  1. LibreOffice will create multiple versions of the main document, each with the merged data.
  2. Review the results to ensure they are accurate and complete.
  3. Save the merged documents to a folder on your computer.

Tips and Variations: