How to mail merge in ms word 2010

Mail merging in Microsoft Word 2010 allows you to combine a main document with a data source, such as an Excel spreadsheet or a database, to create multiple copies of the document with unique information. Here's a step-by-step guide on how to mail merge in MS Word 2010:

Step 1: Prepare your data source

• Create a data source, such as an Excel spreadsheet or a database, that contains the information you want to use in your mail merge.
• Make sure the data source is in a format that can be read by Word, such as CSV or XML.

Step 2: Create a new document

• Open Microsoft Word 2010 and create a new document.
• Type in the main content of your document, including any placeholders for the data you want to merge.

Step 3: Set up the mail merge

• Go to the "Mailings" tab in the ribbon.
• Click on "Start Mail Merge" and select "Step-by-Step Mail Merge Wizard".
• Follow the wizard's prompts to set up the mail merge:
  • Select the data source you created in Step 1.
  • Choose the type of merge you want to perform (e.g., "Form Letters" or "Envelopes").
  • Select the fields you want to merge into your document.

Step 4: Insert merge fields

• In your document, place your cursor where you want to insert a merge field.
• Go to the "Insert" tab in the ribbon.
• Click on "Quick Parts" and then "Field".
• Select the field you want to insert from the "Field names" list.
• Click "OK" to insert the field.

Step 5: Merge the data

• Go back to the "Mailings" tab in the ribbon.
• Click on "Finish & Merge" and select "Edit Individual Documents".
• Word will create a new document for each record in your data source, merging the data into the placeholders you created in Step 4.

Step 6: Review and save the merged documents

• Review each merged document to ensure the data is correct and formatted as desired.
• Save each merged document to a separate file or folder.

Tips and Variations:

• Use the "Merge to New Document" option to create a new document for each record in your data source, rather than editing individual documents.
• Use the "Merge to Printer" option to print the merged documents directly to your printer.
• Use the "Merge to PDF" option to save the merged documents as PDF files.
• Use the "Mail Merge" feature in Word to create envelopes, labels, and other types of documents.