How to mail merge in oulook 2007

Mail merging in Outlook 2007! Here's a step-by-step guide to help you merge data from an Excel spreadsheet into an Outlook email message:

Prerequisites:

  1. You have an Excel spreadsheet with the data you want to merge.
  2. You have an Outlook 2007 account set up on your computer.
  3. You have the Microsoft Office Outlook 2007 and Microsoft Office Excel 2007 installed.

Step 1: Prepare your Excel spreadsheet

  1. Open your Excel spreadsheet and make sure it's in a format that can be easily imported into Outlook. Typically, this means having a header row with column names (e.g., "Name", "Email", "Message") and subsequent rows with data.
  2. Save your Excel spreadsheet as a CSV (Comma Separated Values) file. This format is compatible with Outlook's mail merge feature.

Step 2: Create a new email message in Outlook

  1. Open Outlook 2007 and create a new email message by clicking on the "New E-mail" button in the "Home" tab of the ribbon.
  2. In the "To" field, enter the email address you want to send the merged message to. You can also use the "BCC" field if you want to send the message to multiple recipients without revealing their email addresses.

Step 3: Set up the mail merge

  1. In the "Message" tab of the ribbon, click on the "Mail Merge" button in the "Actions" group.
  2. In the "Mail Merge" dialog box, select "Use an existing list" and then click on "Browse" to locate your CSV file.
  3. Choose the CSV file and click "Open" to import the data into Outlook.

Step 4: Map the fields

  1. In the "Mail Merge" dialog box, click on the "Map Fields" button.
  2. In the "Map Fields" dialog box, match the column names in your Excel spreadsheet with the corresponding fields in the email message. For example, you might map the "Name" column to the "To" field, the "Email" column to the "CC" field, and the "Message" column to the main body of the email message.
  3. Click "OK" to close the "Map Fields" dialog box.

Step 5: Merge the data

  1. Click on the "Merge" button in the "Mail Merge" dialog box.
  2. Outlook will merge the data from your Excel spreadsheet into the email message, replacing the placeholders with the actual data.

Step 6: Review and send the merged message

  1. Review the merged message to ensure it looks correct and contains the desired data.
  2. If everything looks good, click on the "Send" button to send the merged message to the recipients.

That's it! With these steps, you should be able to successfully mail merge data from an Excel spreadsheet into an Outlook email message in Outlook 2007.