How to mail merge labels from excel to word 2019

Mailing labels! Here's a step-by-step guide on how to mail merge labels from Excel to Word 2019:

Prerequisites:

1. Excel 2019 (or later) installed on your computer.
2. Word 2019 (or later) installed on your computer.
3. A Microsoft Office 365 subscription (optional, but recommended for seamless integration).

Step 1: Prepare your data in Excel

1. Open your Excel file and select the data range that contains the information you want to use for your mailing labels.
2. Make sure the data is organized in a table format with each column representing a field (e.g., Name, Address, City, State, ZIP Code).
3. Save your Excel file.

Step 2: Create a new Word document

1. Open Word 2019 and create a new document.
2. Go to the "Mailings" tab in the ribbon.
3. Click on "Select Recipients" and then "Use an Existing List" to select your Excel file.

Step 3: Set up the mail merge

1. In the "Select Recipients" dialog box, select the Excel file you prepared in Step 1.
2. Choose the worksheet that contains your data.
3. Click "OK" to close the dialog box.

Step 4: Design your label layout

1. In the Word document, go to the "Mailings" tab in the ribbon.
2. Click on "Label Options" and select "Labels" from the drop-down menu.
3. Choose the label size and layout you want to use (e.g., Avery 5160).
4. Click "OK" to close the dialog box.

Step 5: Merge the data

1. Go back to the "Mailings" tab in the ribbon.
2. Click on "Finish & Merge" and then "Edit Individual Documents" to merge the data with the label layout.
3. Word will create a new document with the merged data.

Step 6: Review and print your labels

1. Review the merged document to ensure the data is correct and formatted as expected.
2. Print the document using your printer and label paper.

Tips and Variations:

• To use a different label size or layout, go to "Label Options" and select "Labels" from the drop-down menu.
• To use a different font or formatting for your labels, go to the "Home" tab in the ribbon and adjust the font and formatting settings.
• To save your label document as a template, go to "File" > "Save As" and select "Word Template" (.dotx) as the file type.
• To merge data from multiple Excel files, create a new Excel file that combines the data from each file, and then follow the same steps as above.

That's it! With these steps, you should be able to mail merge labels from Excel to Word 2019.