How to mail merge numbers with commas

When using mail merge to insert numbers with commas, you'll need to format the numbers correctly in your data source and in your mail merge document. Here's a step-by-step guide to help you achieve this:

Data Source:

1. In your data source (e.g., Excel, Access, or a CSV file), make sure the numbers are stored as numeric values (not text).
2. Format the numbers with commas using the appropriate format for your region. For example:
   • In the United States, use the format #,###,### (e.g., 1,234,567).
   • In the United Kingdom, use the format ##,###,### (e.g., 1,234,567).

Mail Merge Document:

1. Open your mail merge document (e.g., a Word document) and create a new field for the number.
2. In the "Insert Merge Field" dialog box, select the field that contains the number.
3. In the "Format" section, select "Number" as the format type.
4. In the "Number" format dropdown, select "Custom" and enter the following format: #,###,### (or the format you used in your data source).
5. Click "OK" to insert the formatted field into your document.

Tips and Variations:

• If you're using a regional format that uses a different thousands separator (e.g., period (.) instead of comma (,)), you'll need to adjust the format accordingly.
• To insert a number with a decimal point and commas, use the format #,###,###.00 (e.g., 1,234,567.00).
• If you're using a mail merge template, you may need to adjust the formatting in the template itself, rather than in the data source.
• Some mail merge software, like Microsoft Word, may have specific settings or options for formatting numbers with commas. Consult your software's documentation for more information.

By following these steps, you should be able to successfully mail merge numbers with commas into your documents.