How to mail merge outlook 2016
Mailing merging in Outlook 2016! Here's a step-by-step guide to help you merge your Outlook contacts with a Word document or an email template:
Method 1: Mailing Merge using Word
- Create a Word document: Open Microsoft Word and create a new document. Design your template with placeholders for the contact information you want to merge.
- Save the document as a template: Save the document as a Word template (.dotx) file. This will allow you to use it as a template for your mailing merge.
- Open Outlook: Open Microsoft Outlook 2016.
- Select your contacts: Go to the "Contacts" folder and select the contacts you want to merge with your Word template.
- Click on "Mailings": In the "Home" tab of the Outlook ribbon, click on the "Mailings" button in the "Move" group.
- Select "Word Merge": In the "Mailings" dialog box, select "Word Merge" from the drop-down menu.
- Choose your template: Browse to the location where you saved your Word template (.dotx) file and select it.
- Merge the contacts: Click "OK" to start the merging process. Outlook will merge the contact information with your Word template.
- Save the merged document: Once the merging process is complete, you can save the merged document as a Word document (.docx) file.
Method 2: Mailing Merge using Outlook's built-in feature
- Create an email template: Open Outlook and create a new email. Design your template with placeholders for the contact information you want to merge.
- Save the email as a template: Save the email as a template (.oft) file. This will allow you to use it as a template for your mailing merge.
- Open Outlook: Open Microsoft Outlook 2016.
- Select your contacts: Go to the "Contacts" folder and select the contacts you want to merge with your email template.
- Click on "Mailings": In the "Home" tab of the Outlook ribbon, click on the "Mailings" button in the "Move" group.
- Select "Send Email": In the "Mailings" dialog box, select "Send Email" from the drop-down menu.
- Choose your template: Browse to the location where you saved your email template (.oft) file and select it.
- Merge the contacts: Click "OK" to start the merging process. Outlook will merge the contact information with your email template.
- Send the merged emails: Once the merging process is complete, you can send the merged emails to your contacts.
Tips:
- Make sure to use the same field names in your Word template or email template as the field names in your Outlook contacts.
- You can customize the merging process by using Outlook's built-in rules and conditions to filter your contacts and merge only specific groups.
- If you're merging a large number of contacts, it's a good idea to save your merged document or email template as a separate file to avoid overwriting your original template.