How to mail merge outlook 2016

Mailing merging in Outlook 2016! Here's a step-by-step guide to help you merge your Outlook contacts with a Word document or an email template:

Method 1: Mailing Merge using Word

  1. Create a Word document: Open Microsoft Word and create a new document. Design your template with placeholders for the contact information you want to merge.
  2. Save the document as a template: Save the document as a Word template (.dotx) file. This will allow you to use it as a template for your mailing merge.
  3. Open Outlook: Open Microsoft Outlook 2016.
  4. Select your contacts: Go to the "Contacts" folder and select the contacts you want to merge with your Word template.
  5. Click on "Mailings": In the "Home" tab of the Outlook ribbon, click on the "Mailings" button in the "Move" group.
  6. Select "Word Merge": In the "Mailings" dialog box, select "Word Merge" from the drop-down menu.
  7. Choose your template: Browse to the location where you saved your Word template (.dotx) file and select it.
  8. Merge the contacts: Click "OK" to start the merging process. Outlook will merge the contact information with your Word template.
  9. Save the merged document: Once the merging process is complete, you can save the merged document as a Word document (.docx) file.

Method 2: Mailing Merge using Outlook's built-in feature

  1. Create an email template: Open Outlook and create a new email. Design your template with placeholders for the contact information you want to merge.
  2. Save the email as a template: Save the email as a template (.oft) file. This will allow you to use it as a template for your mailing merge.
  3. Open Outlook: Open Microsoft Outlook 2016.
  4. Select your contacts: Go to the "Contacts" folder and select the contacts you want to merge with your email template.
  5. Click on "Mailings": In the "Home" tab of the Outlook ribbon, click on the "Mailings" button in the "Move" group.
  6. Select "Send Email": In the "Mailings" dialog box, select "Send Email" from the drop-down menu.
  7. Choose your template: Browse to the location where you saved your email template (.oft) file and select it.
  8. Merge the contacts: Click "OK" to start the merging process. Outlook will merge the contact information with your email template.
  9. Send the merged emails: Once the merging process is complete, you can send the merged emails to your contacts.

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