How to mail merge to avery place cards

Mailing merging to Avery place cards is a great way to personalize your place settings for a special event or occasion. Here's a step-by-step guide to help you do it:

Software Requirements:

• Microsoft Word (or any other word processing software that supports mail merge)
• Avery Design & Print software (free download from Avery's website)

Step 1: Prepare your data

• Create a spreadsheet or a table with the following information:
  • Name
  • Title (if applicable)
  • Table number (if applicable)
  • Any other relevant information you want to include on the place card
• Save the spreadsheet as a CSV (Comma Separated Values) file.

Step 2: Design your place card template

• Download and install Avery Design & Print software from Avery's website.
• Create a new project and choose the Avery Place Card template (usually 2 x 3.5 inches).
• Customize the template as needed, adding text, images, and other design elements.
• Save the template as a Word document (.docx).

Step 3: Set up the mail merge

• Open your Word document (the place card template) and go to the "Mailings" tab.
• Click on "Select Recipients" and then "Use an existing list" to select your CSV file.
• Click "OK" to set up the mail merge.

Step 4: Merge the data

• In the "Mailings" tab, click on "Write & Insert Fields" to insert the fields from your CSV file into the place card template.
• Choose the fields you want to include (e.g., Name, Title, Table number) and insert them into the template.
• Use the "Format" button to adjust the font, size, and alignment of the text as needed.

Step 5: Preview and print

• Preview your merged document to ensure everything looks correct.
• Print the place cards using your printer. You can print them on Avery's special place card paper or on regular paper.

Tips and Variations:

• Use Avery's online tool, Avery Label Maker, to create and print your place cards without needing to download software.
• If you have a large number of place cards to print, consider using a laser printer or a high-volume inkjet printer to ensure faster printing times.
• You can also add images, logos, or other design elements to your place card template to make it more personalized and unique.

By following these steps, you should be able to create and print personalized place cards using Avery's place card templates and Microsoft Word's mail merge feature.