How to mail merge with attchments in outlook

Mailing merging with attachments in Outlook involves using a feature called "Mail Merge" which allows you to send personalized emails to multiple recipients with attachments. Here's a step-by-step guide on how to do it:

Prerequisites:

  1. You need to have Microsoft Office installed on your computer, including Outlook and Word.
  2. You need to have a list of recipients in a CSV or Excel file.
  3. You need to have the attachments ready to be sent.

Step 1: Create a new email in Outlook

  1. Open Outlook and create a new email by clicking on the "New Email" button.
  2. In the "To" field, enter the first recipient's email address.

Step 2: Create a Word document with placeholders

  1. Open Microsoft Word and create a new document.
  2. Type the email body and use placeholders for the recipient's name and other information. For example, you can use [[Name]] for the recipient's name.
  3. Save the Word document as a template (e.g., "Email Template.docx").

Step 3: Set up the mail merge

  1. In Outlook, go back to the new email you created in Step 1.
  2. Click on the "Insert" tab in the ribbon.
  3. Click on "Text" and then "Mail Merge" from the drop-down menu.
  4. In the "Mail Merge" dialog box, select "Use an existing list" and choose the CSV or Excel file containing your recipients' information.
  5. Click "OK" to start the mail merge process.

Step 4: Merge the email with the attachments

  1. In the "Mail Merge" dialog box, select the Word document you created in Step 2 as the "Main document".
  2. Click on the "Attachments" tab in the ribbon.
  3. Click on "Add Attachment" and select the attachment you want to send with the email.
  4. Repeat step 3 for each attachment you want to send.
  5. Click "OK" to merge the email with the attachments.

Step 5: Send the emails

  1. Outlook will create a new email for each recipient in your list, using the information from the CSV or Excel file and the attachments you specified.
  2. Click on the "Send" button to send the emails.

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