How to mail merge word 2007
Mail merging in Microsoft Word 2007! Here's a step-by-step guide to help you get started:
Prerequisites:
- Microsoft Word 2007 installed on your computer.
- A database or a list of names and addresses in a format that can be imported into Word (e.g., CSV, Excel, or Access).
Step 1: Create a new document
- Open Microsoft Word 2007 and create a new document by clicking on "File" > "New" or pressing Ctrl+N.
- Choose a template or start from a blank document.
Step 2: Set up your data source
- Go to "Mailings" > "Select Recipients" or press Ctrl+Shift+E.
- Choose the data source you want to use (e.g., CSV, Excel, or Access).
- Select the file and click "Open" to import the data into Word.
Step 3: Create a mail merge document
- In the "Select Recipients" dialog box, click "OK" to create a new mail merge document.
- Word will create a new document with a "Main Document" and a "Data Source" section.
Step 4: Design your mail merge document
- In the "Main Document" section, design your document as you would any other Word document.
- Use placeholders (e.g., [First Name], [Last Name], [Address]) to insert the data from your data source.
- Use the "Insert Merge Field" button (located in the "Mailings" tab) to insert the placeholders.
Step 5: Merge your data
- Go to "Mailings" > "Finish & Merge" or press Ctrl+Shift+F.
- Choose "Print" or "Email" to merge your data.
- If you choose "Print", Word will create a new document for each record in your data source.
- If you choose "Email", Word will create an email message for each record in your data source.
Tips and Variations:
- Use the "Merge" button (located in the "Mailings" tab) to merge your data at any time.
- Use the "Update" button (located in the "Mailings" tab) to update your data source and re-merge your data.
- Use the "Preview Results" button (located in the "Mailings" tab) to preview your merged documents.
- Use the "Edit Recipient List" button (located in the "Mailings" tab) to edit your data source.
That's it! With these steps, you should be able to create a mail merge document in Microsoft Word 2007.