How to mail out wedding invitations

Mailing out wedding invitations can be a daunting task, but with a little planning and organization, you can get it done efficiently and effectively. Here's a step-by-step guide to help you mail out your wedding invitations:

1. Prepare Your Guest List and Addresses

• Make sure your guest list is complete and accurate.
• Double-check the spelling of names and addresses.
• Use a spreadsheet or a wedding planning tool to keep track of your guest list and addresses.

2. Design and Print Your Invitations

• Design your invitations according to your wedding theme and style.
• Print your invitations on high-quality paper or cardstock.
• Make sure to include all the necessary details, such as:
  • Date and time of the wedding
  • Location of the wedding
  • Reception information (if applicable)
  • RSVP information (including deadline and contact details)

3. Assemble Your Invitations

• Place each invitation in an envelope or a response card.
• Add any additional inserts, such as:
  • A response card or RSVP envelope
  • A map or directions to the wedding venue
  • A hotel reservation card (if applicable)

4. Address the Envelopes

• Use a label maker or write the addresses by hand.
• Make sure to include the correct postage and any necessary postage labels.
• Consider using a stamp or a sticker with your wedding website or social media handle.

5. Sort and Prioritize Your Mailing

• Sort your invitations by zip code or geographic location to ensure efficient mailing.
• Prioritize your mailing by sending out invitations to out-of-town guests first, or to guests who need to make travel arrangements.

6. Mail Your Invitations

• Take your invitations to the post office or schedule a pickup with your local post office.
• Consider using a tracking service to ensure your invitations arrive safely.
• Keep a record of the mailing, including the date and time of mailing, and the number of invitations sent.

7. Follow Up

• Send out reminders to guests who haven't RSVP'd by the deadline.
• Keep track of RSVPs and update your guest list accordingly.
• Confirm the details with your vendors and wedding party.

Tips and Reminders

• Allow plenty of time for your invitations to arrive at their destination. 4-6 weeks is a good rule of thumb.
• Consider using a wedding invitation tracker or a spreadsheet to keep track of your invitations and RSVPs.
• Don't forget to include a return address on your envelopes in case they need to be returned.
• Make sure to proofread your invitations carefully to avoid errors or typos.

By following these steps, you'll be able to mail out your wedding invitations efficiently and effectively, ensuring that your guests receive their invitations on time and are excited to celebrate your special day with you!