How to mail to client to taking the handovered project
Here's a sample email template you can use to mail to a client to take over a handed-over project:
Subject: Project Handover - Your New Project is Ready!
Dear [Client's Name],
I hope this email finds you well. I am excited to inform you that the project we have been working on together is now complete and ready for your review and feedback.
As per our agreement, I have prepared a comprehensive handover package that includes all the necessary documents, files, and information to ensure a smooth transition. The package includes:
- A detailed project report outlining the scope, objectives, and outcomes
- All project deliverables, including [list specific deliverables, e.g., reports, designs, code]
- A list of key contacts and stakeholders who have been involved in the project
- A guide on how to use and maintain the project outputs
To access the handover package, please follow this link: [insert link to the handover package or provide instructions on how to access it]
I would like to schedule a call to review the project with you and answer any questions you may have. Please let me know a convenient time and date for you, and I will make sure to schedule it accordingly.
Additionally, I would like to remind you that the project is now your responsibility, and I will no longer be involved in its maintenance or updates. If you have any issues or concerns, please don't hesitate to reach out to me, and I will do my best to assist you.
Thank you for the opportunity to work on this project. I am confident that you will find the handover package comprehensive and easy to follow. If you have any questions or concerns, please don't hesitate to contact me.
Best regards,
[Your Name]
Additional Tips:
- Make sure to include all the necessary documents and files in the handover package.
- Provide clear instructions on how to access the handover package.
- Schedule a call to review the project with the client to ensure a smooth transition.
- Emphasize that the project is now the client's responsibility and that you will no longer be involved in its maintenance or updates.
- Offer to assist the client with any issues or concerns they may have after the handover.
Remember to customize the email template to fit your specific project and client needs.