How to make email templates in outlook
Outlook allows you to create email templates, also known as "stationery," which can save you time and effort when sending repetitive emails. Here's how to create email templates in Outlook:
Method 1: Create a new email template from scratch
- Open Outlook and click on the "New Email" button to create a new email.
- Compose the email as you normally would, including the subject, body, and any attachments you want to include.
- Click on the "File" menu and select "Save As" to save the email as a template.
- In the "Save As" dialog box, select "Outlook Template" (.oft) as the file type.
- Choose a location to save the template, such as your "My Templates" folder.
- Give the template a name and click "Save" to save it.
Method 2: Convert an existing email to a template
- Open Outlook and find the email you want to convert to a template.
- Right-click on the email and select "Save As" to save it as a template.
- In the "Save As" dialog box, select "Outlook Template" (.oft) as the file type.
- Choose a location to save the template, such as your "My Templates" folder.
- Give the template a name and click "Save" to save it.
Using email templates in Outlook
- To use an email template, open Outlook and click on the "New Email" button.
- In the "New Email" window, click on the "Templates" button in the "Message" tab.
- Browse to the location where you saved your template and select it.
- The template will be applied to the new email, and you can modify it as needed.
Tips and variations
- You can also create email templates using the "Quick Steps" feature in Outlook. To do this, go to the "Home" tab, click on the "Quick Steps" button, and then click on "Create New Quick Step."
- You can also use the "Stationery" feature in Outlook to create email templates. To do this, go to the "File" menu, select "Options," and then click on the "Mail" tab. Under "Compose messages," click on the "Stationery" button and select "Create New Stationery."
- You can also use third-party add-ins, such as Sanebox or Boomerang, to create and manage email templates in Outlook.