How to make groups of mails in outlook
In Outlook, you can create groups of emails using various methods. Here are a few ways to do so:
Method 1: Using the "Categorize" feature
- Select the emails you want to group together by checking the boxes next to them.
- Go to the "Home" tab in the ribbon.
- Click on the "Categorize" button in the "Tags" group.
- Select a category from the dropdown menu or create a new one by clicking on "New Category".
- The selected emails will be assigned to the chosen category.
Method 2: Using the "Quick Steps" feature
- Select the emails you want to group together by checking the boxes next to them.
- Go to the "Home" tab in the ribbon.
- Click on the "Quick Steps" button in the "Move" group.
- Click on "Create New Quick Step".
- Name your quick step and add a description (optional).
- In the "Actions" section, select "Categorize" and choose a category from the dropdown menu.
- Click "OK" to save the quick step.
- To apply the quick step to the selected emails, click on the "Apply" button next to the quick step name.
Method 3: Using the "Rules" feature
- Go to the "File" tab in the ribbon.
- Click on "Manage Rules & Alerts".
- Click on "New Rule".
- Select "Start from a blank rule" and click "Next".
- Choose "Move messages from someone to a folder" and click "Next".
- Enter the name of the sender or the subject of the emails you want to group together.
- Choose the folder where you want to move the emails (e.g., a folder you created for this group).
- Click "Finish" to save the rule.
Method 4: Using a third-party add-in
There are several third-party add-ins available that can help you group emails in Outlook, such as Sanebox, Boomerang, or SaneBlackHole. These add-ins often offer more advanced features and customization options.
Tips and Variations
- You can also use the "Filter" feature to group emails based on specific criteria, such as sender, subject, or keywords.
- To group emails by conversation, use the "Conversation" view in Outlook.
- To group emails by category, use the "Category" view in Outlook.
- You can also use the "Search Folders" feature to create a virtual folder that groups emails based on specific criteria.