How to make mail merge go into every label word
You want to perform a mail merge that inserts the merged data into every word of a label, rather than just replacing placeholders. This is known as a "full-text merge" or "inline merge".
To achieve this in Microsoft Word, you'll need to use a combination of mail merge and field codes. Here's a step-by-step guide:
Prerequisites:
- Your data is in a Microsoft Excel spreadsheet or a database.
- You have Microsoft Word installed on your computer.
Step 1: Prepare your data
- Open your Excel spreadsheet or database and format the data as you want it to appear on the labels.
- Save the file as a CSV (Comma Separated Values) file. This will make it easier to import into Word.
Step 2: Create a new Word document
- Open Microsoft Word and create a new document.
- Go to the "Mailings" tab in the ribbon.
- Click on "Select Recipients" and then "Use an Existing List" to import your CSV file.
Step 3: Set up the mail merge
- In the "Mailings" tab, click on "Write & Insert Fields" to open the "Insert Merge Field" dialog box.
- Select the first field in your data (e.g., "Name") and click "Insert".
- Repeat step 2 for each field in your data.
Step 4: Create a full-text merge
- Select the entire label text (including the words you want to merge).
- Go to the "Mailings" tab and click on "Finish & Merge" > "Edit Individual Documents".
- In the "Merge" dialog box, select "Full Text Merge" from the "Merge" dropdown menu.
- Click "OK" to merge the data into the label text.
Step 5: Review and refine the merge
- Review the merged document to ensure the data is inserted correctly.
- If necessary, refine the merge by adjusting the field codes or using Word's "Find and Replace" feature to correct any formatting issues.
Tips and Variations:
- To merge data into specific words or phrases, use the "Insert Merge Field" dialog box to specify the exact text you want to merge.
- To merge data into multiple labels, use the "Mailings" tab to create a new label and repeat the merge process.
- To use a different delimiter (e.g., semicolon instead of comma), go to "File" > "Options" > "Advanced" and adjust the "CSV" settings.
By following these steps, you should be able to perform a full-text mail merge that inserts your data into every word of a label.