How to make mail merge go into every label word

You want to perform a mail merge that inserts the merged data into every word of a label, rather than just replacing placeholders. This is known as a "full-text merge" or "inline merge".

To achieve this in Microsoft Word, you'll need to use a combination of mail merge and field codes. Here's a step-by-step guide:

Prerequisites:

  1. Your data is in a Microsoft Excel spreadsheet or a database.
  2. You have Microsoft Word installed on your computer.

Step 1: Prepare your data

  1. Open your Excel spreadsheet or database and format the data as you want it to appear on the labels.
  2. Save the file as a CSV (Comma Separated Values) file. This will make it easier to import into Word.

Step 2: Create a new Word document

  1. Open Microsoft Word and create a new document.
  2. Go to the "Mailings" tab in the ribbon.
  3. Click on "Select Recipients" and then "Use an Existing List" to import your CSV file.

Step 3: Set up the mail merge

  1. In the "Mailings" tab, click on "Write & Insert Fields" to open the "Insert Merge Field" dialog box.
  2. Select the first field in your data (e.g., "Name") and click "Insert".
  3. Repeat step 2 for each field in your data.

Step 4: Create a full-text merge

  1. Select the entire label text (including the words you want to merge).
  2. Go to the "Mailings" tab and click on "Finish & Merge" > "Edit Individual Documents".
  3. In the "Merge" dialog box, select "Full Text Merge" from the "Merge" dropdown menu.
  4. Click "OK" to merge the data into the label text.

Step 5: Review and refine the merge

  1. Review the merged document to ensure the data is inserted correctly.
  2. If necessary, refine the merge by adjusting the field codes or using Word's "Find and Replace" feature to correct any formatting issues.

Tips and Variations:

By following these steps, you should be able to perform a full-text mail merge that inserts your data into every word of a label.