How to make mail merge in wps office
WPS Office is a popular alternative to Microsoft Office, and it has a built-in mail merge feature that allows you to create personalized documents, such as letters, invoices, and reports, by combining data from a database or spreadsheet with a template. Here's a step-by-step guide on how to make a mail merge in WPS Office:
Prerequisites:
- You have WPS Office installed on your computer.
- You have a template document (e.g., a Word document) that you want to use for the mail merge.
- You have a data source (e.g., an Excel spreadsheet or a CSV file) that contains the data you want to merge with the template.
Step 1: Prepare your data source
- Open your data source (e.g., an Excel spreadsheet or a CSV file) and make sure it contains the data you want to merge with the template.
- Save the data source file in a location that is easily accessible.
Step 2: Create a new mail merge document
- Open WPS Office and create a new document (e.g., a Word document).
- Go to the "Mail Merge" tab in the ribbon.
- Click on "Create Mail Merge" to start the mail merge process.
Step 3: Select your data source
- In the "Mail Merge" window, select the data source file you prepared in Step 1.
- Choose the data source type (e.g., Excel spreadsheet or CSV file).
- Click "Next" to proceed.
Step 4: Select your template
- In the "Mail Merge" window, select the template document you prepared in Step 1.
- Choose the template type (e.g., Word document).
- Click "Next" to proceed.
Step 5: Map the fields
- In the "Mail Merge" window, map the fields from your data source to the corresponding fields in your template.
- Use the "Field" dropdown menu to select the fields you want to merge.
- Click "Next" to proceed.
Step 6: Set the merge options
- In the "Mail Merge" window, set the merge options as needed (e.g., choose the output format, specify the output folder).
- Click "Next" to proceed.
Step 7: Start the merge
- In the "Mail Merge" window, click "Start Merge" to start the mail merge process.
- WPS Office will merge the data from your data source with your template, creating a new document for each record in the data source.
Step 8: Review and save the merged documents
- Review the merged documents to ensure they are correct and complete.
- Save the merged documents in a location that is easily accessible.
That's it! With these steps, you should be able to create a mail merge in WPS Office.