How to make mail merge in wps office

WPS Office is a popular alternative to Microsoft Office, and it has a built-in mail merge feature that allows you to create personalized documents, such as letters, invoices, and reports, by combining data from a database or spreadsheet with a template. Here's a step-by-step guide on how to make a mail merge in WPS Office:

Prerequisites:

  1. You have WPS Office installed on your computer.
  2. You have a template document (e.g., a Word document) that you want to use for the mail merge.
  3. You have a data source (e.g., an Excel spreadsheet or a CSV file) that contains the data you want to merge with the template.

Step 1: Prepare your data source

  1. Open your data source (e.g., an Excel spreadsheet or a CSV file) and make sure it contains the data you want to merge with the template.
  2. Save the data source file in a location that is easily accessible.

Step 2: Create a new mail merge document

  1. Open WPS Office and create a new document (e.g., a Word document).
  2. Go to the "Mail Merge" tab in the ribbon.
  3. Click on "Create Mail Merge" to start the mail merge process.

Step 3: Select your data source

  1. In the "Mail Merge" window, select the data source file you prepared in Step 1.
  2. Choose the data source type (e.g., Excel spreadsheet or CSV file).
  3. Click "Next" to proceed.

Step 4: Select your template

  1. In the "Mail Merge" window, select the template document you prepared in Step 1.
  2. Choose the template type (e.g., Word document).
  3. Click "Next" to proceed.

Step 5: Map the fields

  1. In the "Mail Merge" window, map the fields from your data source to the corresponding fields in your template.
  2. Use the "Field" dropdown menu to select the fields you want to merge.
  3. Click "Next" to proceed.

Step 6: Set the merge options

  1. In the "Mail Merge" window, set the merge options as needed (e.g., choose the output format, specify the output folder).
  2. Click "Next" to proceed.

Step 7: Start the merge

  1. In the "Mail Merge" window, click "Start Merge" to start the mail merge process.
  2. WPS Office will merge the data from your data source with your template, creating a new document for each record in the data source.

Step 8: Review and save the merged documents

  1. Review the merged documents to ensure they are correct and complete.
  2. Save the merged documents in a location that is easily accessible.

That's it! With these steps, you should be able to create a mail merge in WPS Office.