How to manage mails in outlook 2016

Outlook 2016 provides various features to help you manage your emails efficiently. Here are some tips to get you started:

1. Organize your inbox:

• Create folders: Right-click on an email and select "Move to" > "New Folder" to create a new folder. You can also drag and drop emails into folders.
• Use categories: Outlook allows you to categorize emails using colors, flags, or custom categories. Right-click on an email and select "Categorize" to assign a category.
• Use flags: Flag important emails to mark them as unread or to remind you to follow up.

2. Use search:

• Search bar: Type keywords in the search bar at the top of the Outlook window to find specific emails.
• Advanced search: Click on the "Search" button in the ribbon and use the advanced search options to refine your search.

3. Manage your inbox with rules:

• Create rules: Go to "Home" > "Rules" > "Manage Rules & Alerts" to create rules that automatically sort, forward, or delete emails.
• Use conditions: Set conditions for your rules, such as sender, recipient, subject, or attachment.

4. Use filters:

• Create filters: Go to "Home" > "View" > "View Settings" > "Filter" to create filters that automatically sort or move emails.
• Use conditions: Set conditions for your filters, such as sender, recipient, subject, or attachment.

5. Prioritize your emails:

• Use the "Priority" feature: Right-click on an email and select "Priority" to set a priority level (High, Normal, Low).
• Use the "Sweep" feature: Go to "Home" > "Sweep" to quickly move or delete multiple emails with the same subject or sender.

6. Manage your email accounts:

• Add accounts: Go to "File" > "Add Account" to add new email accounts.
• Set up account settings: Go to "File" > "Account Settings" to set up account settings, such as server settings or account permissions.

7. Use the "Quick Steps" feature:

• Create quick steps: Go to "Home" > "Quick Steps" to create custom actions for frequently performed tasks, such as moving emails to a specific folder or sending a response.

8. Use the "Snooze" feature:

• Snooze emails: Right-click on an email and select "Snooze" to temporarily remove the email from your inbox and bring it back at a later time.

9. Use the "Focus" feature:

• Focus on important emails: Go to "Home" > "Focus" to temporarily remove distractions and focus on important emails.

10. Use the "Clean Up" feature:

• Clean up your inbox: Go to "Home" > "Clean Up" to automatically move or delete duplicate or redundant emails.

By following these tips, you can effectively manage your emails in Outlook 2016 and stay on top of your inbox.