How to mark cc through mail merge

In Microsoft Word, you can use mail merge to mark "cc" (carbon copy) recipients in a document. Here's a step-by-step guide:

Prerequisites:

1. You have a data source (e.g., an Excel spreadsheet or a database) containing the recipient information, including the "cc" field.
2. You have a Word document with a mail merge field (e.g., cc) where you want to insert the "cc" recipients.

Step-by-Step Instructions:

1. Create a new Word document or open an existing one.
2. Insert a mail merge field where you want to display the "cc" recipients. You can do this by:
   • Going to the "Insert" menu > "Quick Parts" > "Field" > "Merge Field".
   • Typing cc in the "Field name" box and clicking "OK".
3. Set up the mail merge:
   • Go to the "Mailings" tab in the ribbon.
   • Click "Select Recipients" and choose your data source (e.g., an Excel spreadsheet).
   • Click "OK" to select the data source.
4. Configure the "cc" field:
   • In the "Mailings" tab, click "Write & Insert Fields" > "cc".
   • In the "Field Properties" dialog box, select the "cc" field from your data source.
   • Click "OK" to close the dialog box.
5. Run the mail merge:
   • Click "Preview Results" to see a preview of the merged document.
   • Click "Print" or "Save" to generate the merged document.

Tips and Variations:

• To mark "cc" recipients with a specific font, color, or formatting, you can use Word's built-in formatting options or create a custom style.
• If you want to include multiple "cc" recipients, you can use a comma-separated list or a table to display the recipients.
• To exclude the "cc" field from the main document, you can use the cc field with the IF function, like this: IF(cc="", "", cc). This will only display the "cc" recipients if there is a value in the field.

By following these steps, you should be able to mark "cc" recipients in your Word document using mail merge.