How to mass mail in outlook

To mass mail in Outlook, you can use the "Mail Merge" feature or the "Distribution List" feature. Here are the steps for both methods:

Method 1: Mail Merge

1. Open Outlook and create a new email message.
2. Click on the "Mailings" tab in the ribbon.
3. Click on "Select Recipients" and choose "Use an existing list" or "Create a new list".
4. If you choose "Use an existing list", select the list you want to use from the dropdown menu. If you choose "Create a new list", enter the names and email addresses of the recipients in the "Recipient List" window.
5. Click "OK" to close the "Recipient List" window.
6. In the "Mailings" tab, click on "Insert Merge Field" to insert the fields you want to use in your email message (e.g. first name, last name, email address, etc.).
7. Write your email message using the inserted merge fields.
8. Click on "Preview Results" to see how the email will look with the merge fields inserted.
9. Click on "Send" to send the email to all recipients.

Method 2: Distribution List

1. Open Outlook and create a new email message.
2. In the "To" field, type the name of the distribution list you want to use (e.g. "Marketing Team").
3. As you type, Outlook will suggest matching distribution lists. Select the one you want to use from the dropdown menu.
4. Write your email message as usual.
5. Click on "Send" to send the email to all members of the distribution list.

Tips and Variations

• To send a mass email to a large number of recipients, you can use the "BCC" (Blind Carbon Copy) field instead of the "To" field. This will send the email to all recipients without showing their email addresses in the "To" field.
• To personalize your mass email, you can use merge fields to insert the recipient's name, email address, or other information.
• To track the delivery and read receipts of your mass email, you can use the "Tracking" feature in Outlook.
• To send a mass email to a large number of recipients, you may need to break the list into smaller groups and send the email in batches to avoid sending too many emails at once.