How to mention a person in outlook mail

In Outlook, you can mention a person in an email by using the "Mention" feature. Here's how:

Method 1: Using the "Mention" button

1. Compose a new email or reply to an existing one.
2. Type the name of the person you want to mention in the body of the email.
3. As you type, a dropdown list of suggested names will appear.
4. Click on the "Mention" button () next to the person's name in the dropdown list.
5. Outlook will automatically insert the person's name and email address in the format: @username (e.g., @JohnDoe).
6. You can also add a brief description or context about the mention by typing it after the @ symbol.

Method 2: Using the "To" field

1. Compose a new email or reply to an existing one.
2. In the "To" field, start typing the name of the person you want to mention.
3. As you type, a dropdown list of suggested names will appear.
4. Select the person's name from the dropdown list.
5. Outlook will automatically insert the person's name and email address in the "To" field.
6. You can also add a brief description or context about the mention by typing it in the body of the email.

Tips and Variations

• You can mention multiple people in a single email by repeating the process.
• If the person you're mentioning is not in your contact list, you can still mention them by typing their email address.
• You can also use the "Mention" feature to mention a distribution list or a group.
• When you mention someone, they will receive a notification in their Outlook inbox, and the email will be added to their "Mentions" folder.

By using the "Mention" feature in Outlook, you can easily keep your colleagues and friends informed about specific topics or tasks, and make it easy for them to find relevant emails in their inbox.