How to not allow junk mail in office 365

The never-ending battle against junk mail! Here are some steps to help you reduce or eliminate junk mail in Office 365:

1. Set up junk email filters:

a. Go to the Office 365 admin center (https://admin.microsoft.com) and sign in with your admin credentials. b. Click on "Settings" (gear icon) > "Mail" > "Junk email". c. Click on "Create a new rule" and select "Junk email" as the condition. d. Choose the level of junk email filtering you want (e.g., "High" or "Very High"). e. Click "Save" to apply the rule.

2. Use the "Junk Email Reporting" feature:

a. Go to the Office 365 admin center and click on "Settings" (gear icon) > "Mail" > "Junk email". b. Click on "Junk Email Reporting" and toggle the switch to "On". c. This feature will help you identify and block known junk email senders.

3. Block specific senders:

a. Go to the Office 365 admin center and click on "Settings" (gear icon) > "Mail" > "Junk email". b. Click on "Blocked senders" and add the email addresses or domains you want to block. c. Click "Save" to apply the changes.

4. Use a third-party spam filtering service:

a. Office 365 offers integration with third-party spam filtering services like SpamAssassin or SpamSieve. b. These services can help you block junk email more effectively. c. Contact your IT administrator or the service provider for more information.

5. Educate users:

a. Inform your users about the importance of not responding to junk emails or clicking on suspicious links. b. Encourage them to report suspicious emails to the IT department. c. Teach them how to use the "Junk" button in Outlook to mark emails as junk.

6. Use Outlook's built-in junk email features:

a. In Outlook, go to "File" > "Options" > "Mail" > "Junk Email". b. Enable the "Mark as Junk" feature to automatically move suspected junk emails to the "Junk Email" folder. c. You can also set up custom rules to move specific emails to the "Junk Email" folder.

7. Monitor and adjust:

a. Regularly monitor your junk email reports to identify patterns and trends. b. Adjust your junk email filters and rules as needed to improve their effectiveness.

By following these steps, you can significantly reduce the amount of junk mail in your Office 365 environment.