How to open mail merge database in excel

To open a mail merge database in Excel, you'll need to follow these steps:

Prerequisites:

  1. You have an Excel file (.xlsx) that contains the mail merge database.
  2. You have Microsoft Word installed on your computer.

Step-by-Step Instructions:

  1. Open your Excel file: Double-click on the Excel file (.xlsx) that contains the mail merge database to open it in Excel.
  2. Go to the "Data" tab: In the Excel ribbon, click on the "Data" tab.
  3. Click on "From Other Sources": In the "Data" tab, click on the "From Other Sources" button in the "Get & Transform Data" group.
  4. Select "From Microsoft Query": In the "From Other Sources" dialog box, select "From Microsoft Query" and click "OK".
  5. Connect to the database: In the "Query Wizard" dialog box, select "Excel Files" as the data source and then select the Excel file that contains the mail merge database. Click "OK".
  6. Select the table: In the "Query Wizard" dialog box, select the table that contains the mail merge data. You may need to navigate through the folder structure to find the correct table.
  7. Click "Finish": Click "Finish" to connect to the database.
  8. Open the database in Word: In the "Data" tab, click on the "Mailings" tab and then click on "Start Mail Merge" in the "Write & Insert Fields" group.
  9. Select "Use an Existing List": In the "Start Mail Merge" dialog box, select "Use an Existing List" and then click "Browse" to select the Excel file that contains the mail merge database.
  10. Open the database in Word: Word will open the mail merge database, and you can now use it to create a mail merge document.

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