How to organise organise mail by conversation outlook 2016

In Outlook 2016, you can organize your email by conversation using the "Conversation View" feature. Here's how:

Enabling Conversation View

  1. Open Outlook 2016 and go to the "View" tab in the ribbon.
  2. Click on the "View Settings" button in the "Current View" group.
  3. In the "View Settings" dialog box, scroll down to the "Arrange By" section.
  4. Select "From" or "Subject" from the dropdown menu.
  5. Check the box next to "Show as Conversations" to enable Conversation View.

Organizing Mail by Conversation

Once Conversation View is enabled, you'll see a new column in your email list that displays the conversation topic. Here's how to use it:

  1. Click on the conversation topic column header to sort your emails by conversation.
  2. Outlook will group related emails together, showing the original email and any subsequent replies.
  3. You can expand or collapse each conversation by clicking on the arrow icon next to the conversation topic.
  4. To view all emails in a conversation, click on the conversation topic and then click on the "View All" button at the top of the conversation.

Customizing Conversation View

You can customize Conversation View to suit your needs:

  1. To show or hide the conversation topic column, right-click on the column header and select "Hide" or "Unhide".
  2. To change the way conversations are sorted, click on the "View Settings" button and select a different sorting option from the "Arrange By" dropdown menu.
  3. To show or hide related emails in a conversation, click on the conversation topic and then click on the "Show All" or "Hide All" button at the top of the conversation.

By using Conversation View, you can quickly and easily organize your email by conversation, making it easier to follow up on discussions and manage your inbox.