How to postpone interview mail

The art of politely postponing an interview!

When you need to postpone an interview, it's essential to be professional, courteous, and clear in your communication. Here's a step-by-step guide to help you postpone an interview via email:

Before you send the email:

  1. Check the company's policy: If you're unsure about the company's policy on rescheduling interviews, you can quickly check their website or contact HR to confirm their stance.
  2. Have a valid reason: Make sure you have a legitimate reason for postponing the interview, such as a family emergency, illness, or unexpected work commitment.
  3. Be prepared to reschedule: When you postpone the interview, be prepared to suggest alternative dates and times that work for you.

The email template:

Subject: Rescheduling of Interview for [Position]

Dear [Interviewer's Name],

I hope this email finds you well. I am writing to request a postponement of our interview scheduled for [Original Interview Date and Time]. Due to [briefly mention your valid reason], I need to reschedule our meeting.

I apologize for any inconvenience this may cause and am eager to still move forward with the interview process. Would it be possible to reschedule for [Proposed New Date and Time]? If this time does not work for you, please let me know, and I will do my best to accommodate your schedule.

Thank you for your understanding, and I look forward to hearing back from you soon.

Best regards,

[Your Name]

Tips and variations:

  1. Be concise: Keep your email brief and to the point.
  2. Use a professional tone: Maintain a professional tone throughout the email.
  3. Offer alternatives: Suggest alternative dates and times to show your willingness to accommodate the interviewer's schedule.
  4. Apologize: Express your apologies for any inconvenience caused by the postponement.
  5. Proofread: Double-check your email for spelling and grammar errors before sending it.
  6. Follow up: If you don't receive a response, consider sending a follow-up email to confirm the new interview date and time.

Remember to stay calm, professional, and courteous when postponing an interview. Good luck!