How to preview mail merge in word

To preview a mail merge in Microsoft Word, you can use the "Preview Results" feature. Here's how:

Method 1: Preview Results

1. Open your Word document and go to the "Mailings" tab in the ribbon.
2. Click on the "Preview Results" button in the "Start Mail Merge" group.
3. In the "Preview Results" dialog box, select the data source you want to use for the mail merge (e.g., an Excel spreadsheet or a database).
4. Click "OK" to preview the merged document.

Method 2: Use the "Preview" button in the "Finish & Merge" dialog box

1. Open your Word document and go to the "Mailings" tab in the ribbon.
2. Click on the "Finish & Merge" button in the "Finish" group.
3. In the "Finish & Merge" dialog box, select "Edit Individual Documents" or "Send Email" depending on your needs.
4. Click "OK" to open the "Merge to Document" dialog box.
5. Click the "Preview" button to preview the merged document.

Tips:

• You can also use the "Preview" button in the "Mailings" tab to preview the merged document while you're still in the process of setting up the mail merge.
• If you're using a large data source, it may take some time to preview the results.
• You can use the "Preview Results" feature to test different merge fields, formatting, and layout options before finalizing your mail merge.

By using these methods, you can preview your mail merge in Word and ensure that your document is formatted correctly and that the data is being merged correctly.