How to print envelopes in word using mail merge
The art of printing envelopes using Mail Merge in Microsoft Word! Here's a step-by-step guide to help you achieve this:
Prerequisites:
- Microsoft Word 2007 or later version
- A list of addresses in a spreadsheet or a table in Word
- A template for the envelope (you can create one or use a pre-designed one)
Step 1: Create a new document
Open Microsoft Word and create a new document. Go to File > New > Blank Document.
Step 2: Set up the envelope template
Create a new section in your document by going to Insert > Break > Next Page. This will create a new page for your envelope.
Design your envelope template by adding the necessary fields, such as:
- Address (e.g., "Street Address", "City", "State", "Zip Code")
- Return Address (optional)
- Envelope size (e.g., "9 x 12 inches")
You can use the Table tool to create a table with the desired layout. You can also use the Text Box tool to add additional fields or text.
Step 3: Create a data source
Create a new table or spreadsheet with the following columns:
- Name (or any other field you want to use as the merge field)
- Street Address
- City
- State
- Zip Code
Populate the table with your list of addresses.
Step 4: Set up the Mail Merge
Go to Mailings > Start Mail Merge > Step 1: Select Recipients. Choose Use an existing list and select your data source (the table or spreadsheet you created).
Step 5: Merge the data
Go to Mailings > Start Mail Merge > Step 2: Write your letter. Select the envelope template you created earlier.
In the Envelope section, click on the Insert Merge Field button and select the fields you want to merge (e.g., "Street Address", "City", "State", "Zip Code").
Step 6: Preview and print
Preview your envelope by clicking on the Preview Results button. Make sure everything looks correct, including the formatting and spacing.
Once you're satisfied, go to Mailings > Finish & Merge > Print. Choose your printer and print settings, and then click Print to print your envelopes.
Tips and Variations:
- Use the Envelope tool in the Mailings tab to quickly create a new envelope template.
- Use the Address Block feature to automatically format the address fields.
- Use the Greeting Line feature to add a personalized greeting to your envelopes.
- Experiment with different envelope sizes and templates to find the one that works best for your needs.
By following these steps, you should be able to print envelopes using Mail Merge in Microsoft Word. Happy printing!