How to print mailing labels from microsoft word
Printing mailing labels from Microsoft Word is a straightforward process. Here's a step-by-step guide:
Prerequisites:
- You have Microsoft Word installed on your computer.
- You have a list of addresses you want to print as mailing labels.
- You have a printer connected to your computer.
Step-by-Step Instructions:
- Open Microsoft Word: Double-click on the Microsoft Word icon on your computer or search for it in your Start menu (Windows) or Applications folder (Mac).
- Create a new document: Click on "File" > "New" to create a new document. Choose "Blank Document" and click "Create".
- Insert a table: Click on "Insert" > "Table" to insert a table with the number of rows and columns you need for your mailing labels. For example, if you want to print labels with 2 columns and 10 rows, insert a table with 2 columns and 10 rows.
- Format the table: Right-click on the table and select "Table Properties" to adjust the table settings. Set the "Width" to a value that fits your mailing labels (e.g., 2.5 inches or 6.35 cm).
- Enter your addresses: Type in the addresses in the table cells. Make sure to format the addresses correctly, including the recipient's name, street address, city, state, and ZIP code.
- Format the table cells: Select the entire table and go to "Home" > "Font" to change the font, font size, and alignment to your preference.
- Insert a label template: Click on "Insert" > "Label" to insert a label template. Choose the label size and type that matches your mailing labels (e.g., Avery 5160).
- Customize the label template: Adjust the label template to fit your table. You can resize the label, change the font, and add borders or shading as needed.
- Print the labels: Click on "File" > "Print" to print the mailing labels. Make sure to select the correct printer and paper size.
Tips and Variations:
- To print labels with a specific font or font size, select the entire table and apply the font settings.
- To add a header or footer to your labels, insert a new row at the top or bottom of the table and type in the desired text.
- To print labels with a different layout, such as a single column or a different number of rows, adjust the table settings accordingly.
- To save your label template for future use, click on "File" > "Save As" and choose a file format like ".dotx" or ".docx".
By following these steps, you should be able to print mailing labels from Microsoft Word with ease.