How to properly fill out a mailing envelope

Properly filling out a mailing envelope is important to ensure that your mail reaches its intended destination efficiently and effectively. Here's a step-by-step guide on how to properly fill out a mailing envelope:

Addressing the Envelope

  1. Use the correct address format: Use the recipient's name, street address, apartment or suite number (if applicable), city, state, and ZIP code.
  2. Use a legible handwriting: Write clearly and legibly in black or dark blue ink. Avoid using red or green ink, as they can be difficult to read.
  3. Use the correct title: Use "Mr.", "Ms.", "Mrs.", "Dr.", "Prof.", or "Rev." before the recipient's name, if applicable.
  4. Include the recipient's name: Make sure to include the recipient's name on the envelope, even if you're sending a letter or package to a business.
  5. Use the correct street address: Use the street address, including the apartment or suite number (if applicable), to ensure the mail reaches the correct location.

Example of a Properly Addressed Envelope:

Mr. John Doe 123 Main Street, Apt 101 Anytown, CA 12345

Additional Tips

  1. Use a return address: Include your return address in the top left corner of the envelope, in case the mail is returned to you.
  2. Use a stamp: Make sure to affix the correct postage to the envelope.
  3. Use a secure closure: Use a secure closure, such as a glue dot or a sticker, to prevent the envelope from opening during transit.
  4. Avoid using tape: Avoid using tape to seal the envelope, as it can damage the contents or cause the envelope to tear.
  5. Check for errors: Double-check the address and postage before sending the mail to ensure it reaches its intended destination.

Common Mistakes to Avoid

  1. Incorrect or incomplete address: Make sure to include all the necessary information, including the recipient's name, street address, and ZIP code.
  2. Inadequate postage: Ensure you have the correct postage for the weight and size of the mailpiece.
  3. Poor handwriting: Use legible handwriting to ensure the address is easy to read.
  4. Incorrect title: Use the correct title (e.g., Mr., Ms., Mrs.) before the recipient's name.

By following these guidelines, you can ensure that your mail is properly addressed and delivered to its intended destination.