How to put official mail to hr for telephonic interview

When sending official mail to HR for a telephonic interview, it's essential to be professional, clear, and concise. Here's a step-by-step guide to help you:

Format:

• Use a formal business letter format with your name, address, and contact information at the top.
• Date the letter.
• Address the HR representative by their title (e.g., "Human Resources Manager") and last name (if possible).

Content:

1. Introduction: Start by introducing yourself and stating the purpose of the letter.
   • "Dear [HR Representative's Name],"
   • "I am writing to confirm my interest in the [Position] role at [Company Name] and to express my gratitude for the opportunity to participate in a telephonic interview."
2. Confirmation of Interview: Clearly state the date, time, and duration of the telephonic interview.
   • "As per our previous discussion, I would like to confirm that I will be participating in a telephonic interview on [Date] at [Time] for approximately [Duration] minutes."
3. Availability: Reiterate your availability for the interview and any necessary arrangements.
   • "I will be available at the scheduled time and will ensure that I have a quiet and distraction-free environment for the interview."
4. Contact Information: Provide your contact information, including your phone number and email address, in case the HR representative needs to reach out to you.
   • "If there are any changes to the interview schedule or if you require any additional information from me, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address]."
5. Closing: End the letter with a professional closing and your signature.
   • "Thank you for your time and consideration. I look forward to speaking with you soon."
   • "Sincerely,"
   • "Your Name"

Example:

[Your Name] [Your Address] [City, State, ZIP] [Date]

Dear [HR Representative's Name],

I am writing to confirm my interest in the [Position] role at [Company Name] and to express my gratitude for the opportunity to participate in a telephonic interview.

As per our previous discussion, I would like to confirm that I will be participating in a telephonic interview on [Date] at [Time] for approximately [Duration] minutes. I will be available at the scheduled time and will ensure that I have a quiet and distraction-free environment for the interview.

If there are any changes to the interview schedule or if you require any additional information from me, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your time and consideration. I look forward to speaking with you soon.

Sincerely,

[Your Name]

Tips:

• Make sure to proofread your letter for spelling, grammar, and punctuation errors.
• Use a professional font, such as Arial, Calibri, or Times New Roman, and a standard font size (10 or 11 points).
• Keep the letter concise and to the point, focusing on the essential information.
• Send the letter via certified mail or email, depending on the company's preference.

By following these guidelines, you'll be able to send a professional and effective letter to HR for your telephonic interview. Good luck with your interview!