How to reply a manager unprofessional mail about your task
The age-old conundrum!
When responding to an unprofessional email from a manager, it's essential to maintain a professional tone and demeanor while still addressing the concerns or issues raised. Here's a step-by-step guide to help you craft a respectful and effective response:
- Acknowledge and thank: Start by acknowledging the manager's email and expressing gratitude for their feedback or concerns.
Example: "Dear [Manager's Name], thank you for taking the time to share your thoughts on my task."
- Clarify and confirm: If there's a misunderstanding or miscommunication, clarify the situation and confirm your understanding of the task or requirements.
Example: "To ensure I'm on the right track, could you please confirm whether [specific aspect of the task] is indeed what you're looking for?"
- Address concerns: Address the specific concerns or issues raised by the manager, providing explanations, justifications, or solutions where possible.
Example: "I understand your concerns about [specific issue]. I'd like to explain that [briefly explain the situation or solution]."
- Offer alternatives or compromises: If necessary, suggest alternative solutions or compromises that address the manager's concerns while still meeting your original goals.
Example: "If [specific issue] is still a concern, I'd be happy to explore alternative approaches, such as [alternative solution]."
- Reiterate commitment: Reiterate your commitment to completing the task to the best of your abilities and meeting the manager's expectations.
Example: "I'm committed to delivering high-quality results and meeting your expectations. I'll make sure to [specific action or deadline]."
- Close professionally: Close the email professionally, thanking the manager again for their feedback and looking forward to their response.
Example: "Thank you again for your feedback. I look forward to your response and to continuing to work together to deliver excellent results."
Here's an example email that incorporates these steps:
Subject: Re: Task Update - [Task Name]
Dear [Manager's Name],
Thank you for taking the time to share your thoughts on my task. I appreciate your feedback and would like to clarify a few points to ensure I'm on the right track.
To confirm, you're looking for [specific aspect of the task] to be completed by [deadline], correct? If so, I'd like to explain that [briefly explain the situation or solution].
I understand your concerns about [specific issue]. I'd like to explain that [briefly explain the situation or solution]. If this is still a concern, I'd be happy to explore alternative approaches, such as [alternative solution].
I'm committed to delivering high-quality results and meeting your expectations. I'll make sure to [specific action or deadline] to ensure timely completion.
Thank you again for your feedback. I look forward to your response and to continuing to work together to deliver excellent results.
Best regards, [Your Name]
Remember to stay calm, professional, and respectful throughout your response. By following these steps, you'll be able to address the manager's concerns while maintaining a positive and productive working relationship.