How to reply a manager unprofessional mail about your task

The age-old conundrum!

When responding to an unprofessional email from a manager, it's essential to maintain a professional tone and demeanor while still addressing the concerns or issues raised. Here's a step-by-step guide to help you craft a respectful and effective response:

  1. Acknowledge and thank: Start by acknowledging the manager's email and expressing gratitude for their feedback or concerns.

Example: "Dear [Manager's Name], thank you for taking the time to share your thoughts on my task."

  1. Clarify and confirm: If there's a misunderstanding or miscommunication, clarify the situation and confirm your understanding of the task or requirements.

Example: "To ensure I'm on the right track, could you please confirm whether [specific aspect of the task] is indeed what you're looking for?"

  1. Address concerns: Address the specific concerns or issues raised by the manager, providing explanations, justifications, or solutions where possible.

Example: "I understand your concerns about [specific issue]. I'd like to explain that [briefly explain the situation or solution]."

  1. Offer alternatives or compromises: If necessary, suggest alternative solutions or compromises that address the manager's concerns while still meeting your original goals.

Example: "If [specific issue] is still a concern, I'd be happy to explore alternative approaches, such as [alternative solution]."

  1. Reiterate commitment: Reiterate your commitment to completing the task to the best of your abilities and meeting the manager's expectations.

Example: "I'm committed to delivering high-quality results and meeting your expectations. I'll make sure to [specific action or deadline]."

  1. Close professionally: Close the email professionally, thanking the manager again for their feedback and looking forward to their response.

Example: "Thank you again for your feedback. I look forward to your response and to continuing to work together to deliver excellent results."

Here's an example email that incorporates these steps:

Subject: Re: Task Update - [Task Name]

Dear [Manager's Name],

Thank you for taking the time to share your thoughts on my task. I appreciate your feedback and would like to clarify a few points to ensure I'm on the right track.

To confirm, you're looking for [specific aspect of the task] to be completed by [deadline], correct? If so, I'd like to explain that [briefly explain the situation or solution].

I understand your concerns about [specific issue]. I'd like to explain that [briefly explain the situation or solution]. If this is still a concern, I'd be happy to explore alternative approaches, such as [alternative solution].

I'm committed to delivering high-quality results and meeting your expectations. I'll make sure to [specific action or deadline] to ensure timely completion.

Thank you again for your feedback. I look forward to your response and to continuing to work together to deliver excellent results.

Best regards, [Your Name]

Remember to stay calm, professional, and respectful throughout your response. By following these steps, you'll be able to address the manager's concerns while maintaining a positive and productive working relationship.