How to reply to receipt of mail
When responding to a receipt of mail, you can use a simple and professional format. Here's a general outline:
Format:
- Date
- Your Name
- Your Address
- [Recipient's Name]
- [Recipient's Address]
- [Subject of the original mail]
Example:
Date: [Current Date]
Your Name: [Your Name] Your Address: [Your Address]
[Recipient's Name]: [Recipient's Name] [Recipient's Address]: [Recipient's Address]
[Subject of the original mail]: [Subject of the original mail]
Reply:
Dear [Recipient's Name],
Thank you for your letter dated [Date of original mail] regarding [Subject of the original mail]. I have received your mail and acknowledge receipt of the same.
[Insert any necessary response or action you need to take]
Thank you for your time and consideration.
Sincerely,
[Your Signature] [Your Name]
Tips:
- Always include the date and your name and address at the top of the letter.
- Clearly state the subject of the original mail to help the recipient quickly identify the purpose of your response.
- Keep your response concise and to the point.
- If you need to take any action or provide additional information, clearly state what you will do or provide.
- End your letter with a professional closing, such as "Sincerely" or "Best regards."
- Sign your letter with your full name and include your title (if applicable).
Remember to proofread your response carefully before sending it to ensure it is professional and error-free.