How to reply to receipt of mail

When responding to a receipt of mail, you can use a simple and professional format. Here's a general outline:

Format:

Example:

Date: [Current Date]

Your Name: [Your Name] Your Address: [Your Address]

[Recipient's Name]: [Recipient's Name] [Recipient's Address]: [Recipient's Address]

[Subject of the original mail]: [Subject of the original mail]

Reply:

Dear [Recipient's Name],

Thank you for your letter dated [Date of original mail] regarding [Subject of the original mail]. I have received your mail and acknowledge receipt of the same.

[Insert any necessary response or action you need to take]

Thank you for your time and consideration.

Sincerely,

[Your Signature] [Your Name]

Tips:

  1. Always include the date and your name and address at the top of the letter.
  2. Clearly state the subject of the original mail to help the recipient quickly identify the purpose of your response.
  3. Keep your response concise and to the point.
  4. If you need to take any action or provide additional information, clearly state what you will do or provide.
  5. End your letter with a professional closing, such as "Sincerely" or "Best regards."
  6. Sign your letter with your full name and include your title (if applicable).

Remember to proofread your response carefully before sending it to ensure it is professional and error-free.