How to request for relieving letter mail

Here's a step-by-step guide on how to request a relieving letter by mail:

Before you start:

1. Ensure you have a valid reason for requesting a relieving letter, such as resignation, transfer, or termination of employment.
2. Gather all necessary documents, including your employment contract, ID proof, and any other relevant documents.

Step 1: Write a formal request letter

1. Start by writing a formal letter to your employer, requesting a relieving letter.
2. Use a professional tone and format, with a clear subject line (e.g., "Request for Relieving Letter").
3. Include the following details:
   • Your name and designation
   • The reason for requesting the relieving letter (e.g., resignation, transfer, termination)
   • Your last day of work or the date of your departure
   • Your request for the relieving letter to be sent to a specific address (if applicable)
4. Keep the letter concise and to the point.

Example:

[Your Name] [Your Designation] [Company Name] [Date]

[Employer's Name] [Employer's Title] [Company Name]

Subject: Request for Relieving Letter

Dear [Employer's Name],

I am writing to request a relieving letter from [Company Name], as I will be leaving my position as [Your Designation] on [Date of Last Day of Work]. I have [briefly mention the reason for leaving, e.g., "accepted a new opportunity" or "moving to a new location"].

I would appreciate it if you could provide me with a relieving letter, which I will need for my future endeavors. Please send the letter to my new address at [New Address, if applicable].

Thank you for your prompt attention to this matter.

Sincerely,

[Your Signature] [Your Name]

Step 2: Attach necessary documents

1. Attach a copy of your employment contract, ID proof, and any other relevant documents to the letter.
2. Ensure all documents are legible and in the correct format.

Step 3: Send the letter

1. Send the letter and attached documents by registered post or courier to your employer's address.
2. Keep a copy of the letter and attached documents for your records.

Step 4: Follow up

1. If you don't receive a response within a reasonable timeframe (e.g., 7-10 days), send a follow-up email or make a phone call to inquire about the status of your request.
2. Be polite and professional in your follow-up communication.

Tips:

• Be clear and concise in your request.
• Use a professional tone and format.
• Ensure you have all necessary documents ready.
• Keep a copy of the letter and attached documents for your records.
• Follow up politely and professionally if you don't receive a response.

By following these steps, you should be able to request a relieving letter by mail effectively.