How to restrici decimals in mail merge
In Microsoft Word's Mail Merge feature, you can restrict the number of decimal places displayed in a field by using a format code. Here are the steps:
- Open your Word document and go to the Mailings tab in the ribbon.
- Click on the "Insert Merge Field" button and select the field that contains the decimal value you want to format.
- In the "Format" dropdown menu, select "Number" and then click on the "Custom Number Format" button.
- In the "Custom Number Format" dialog box, enter the format code you want to use to restrict the number of decimal places. For example:
- To display 2 decimal places, enter
0.00
- To display 3 decimal places, enter
0.000
- To display no decimal places, enter
0
- To display 2 decimal places, enter
- Click "OK" to apply the format code to the field.
Alternatively, you can also use the "Format" dropdown menu to select a pre-defined number format that includes decimal places. For example:
- "General Number" with 2 decimal places:
0.00
- "Currency" with 2 decimal places:
($0.00)
- "Percentage" with 2 decimal places:
0.00%
Note that the format code will only affect the display of the decimal value in the merged document. The actual value stored in the field will remain unchanged.
Here are some examples of format codes you can use to restrict the number of decimal places:
0.00
(2 decimal places)0.000
(3 decimal places)0.0000
(4 decimal places)0
(no decimal places)#.##
(variable number of decimal places, up to 2)
You can also use the ROUND
function to round the decimal value to a specific number of decimal places. For example:
=ROUND(FieldName, 2)
to round to 2 decimal places=ROUND(FieldName, 3)
to round to 3 decimal places
Note that the ROUND
function is only available in the "Formula" field type, which is not available in the standard Mail Merge feature. To use the ROUND
function, you need to create a custom field using the "Formula" field type.