How to retain sent mail in outlook

In Outlook, sent items are typically deleted from the Sent Items folder after a certain period of time, usually 30 days, to help manage storage space and keep your mailbox organized. However, you can change this behavior and retain sent items in Outlook by following these steps:

Method 1: Change the Sent Items retention period

1. Open Outlook and go to the "File" menu.
2. Click on "Options" and then select "Mail" from the left-hand menu.
3. Scroll down to the "Save" section.
4. Under "Sent Items", select the "Keep a copy of sent items" checkbox.
5. Choose the retention period you want to set, such as "Forever" or a specific number of days.

Method 2: Move sent items to a separate folder

1. Open Outlook and go to the "Home" tab in the ribbon.
2. Click on the "Move" button in the "Move" group.
3. Select "Move to Folder" from the dropdown menu.
4. Choose a folder where you want to move your sent items, such as a "Sent Items Archive" folder.
5. Click "OK" to move the sent items to the new folder.

Method 3: Use a third-party add-in

There are several third-party add-ins available that can help you retain sent items in Outlook. Some popular options include:

• Senta: This add-in allows you to retain sent items in Outlook and also provides additional features such as email tracking and analytics.
• Sent Items Manager: This add-in allows you to manage and retain sent items in Outlook, as well as set custom retention periods and move sent items to a separate folder.

Note: Retaining sent items can increase the size of your mailbox and may affect your email storage limits. Be sure to regularly clean up your mailbox and delete unnecessary items to avoid running out of storage space.