How to retrieve mail from archive in outlook

To retrieve mail from the Archive folder in Outlook, you can follow these steps:

Method 1: Using the Archive folder

  1. Open Outlook and navigate to the folder list (usually located on the left side of the screen).
  2. Click on the "Archive" folder to open it.
  3. Select the email(s) you want to retrieve from the Archive folder.
  4. Right-click on the selected email(s) and choose "Move" or "Copy to Folder".
  5. In the "Move" or "Copy" dialog box, select the folder where you want to move the email(s) (e.g., Inbox, Sent Items, etc.).
  6. Click "OK" to move or copy the email(s) to the selected folder.

Method 2: Using the "Recover Deleted Items" feature

  1. Open Outlook and navigate to the "Deleted Items" folder.
  2. Click on the "Recover Deleted Items" button in the "Deleted Items" folder toolbar.
  3. In the "Recover Deleted Items" dialog box, select the email(s) you want to retrieve from the Archive folder.
  4. Click "OK" to move the email(s) back to the "Inbox" or another folder of your choice.

Method 3: Using the "Search" function

  1. Open Outlook and click on the "Search" button in the "Home" tab.
  2. In the "Search" dialog box, enter the keywords or sender's name of the email you want to retrieve from the Archive folder.
  3. Click "Search" to search for the email.
  4. In the search results, select the email you want to retrieve and click "Move" or "Copy to Folder" to move it to the desired folder.

Note: If you have enabled the "Archive" feature in Outlook, emails that are older than a certain period (e.g., 3 months) are automatically moved to the Archive folder. To retrieve these emails, you can use the methods above or adjust the "Archive" settings to move emails to a different folder.