How to save individual mail merge letters

When using mail merge in Microsoft Word, you can save individual mail merge letters as separate documents. Here are the steps:

Method 1: Using the "Save As" dialog box

1. After running the mail merge, go to the "Mailings" tab in the ribbon.
2. Click on the "Finish & Merge" button in the "Create" group.
3. Select "Edit Individual Documents" from the dropdown menu.
4. In the "Save As" dialog box, select a location to save the files.
5. In the "File name" field, you can use a combination of the recipient's information and a prefix/suffix to create a unique file name for each letter. For example, "Letter_{{RecipientName}}.docx".
6. Click "Save" to save each letter as a separate document.

Method 2: Using the "Save Individual Documents" option

1. After running the mail merge, go to the "Mailings" tab in the ribbon.
2. Click on the "Finish & Merge" button in the "Create" group.
3. Select "Save Individual Documents" from the dropdown menu.
4. In the "Save Individual Documents" dialog box, select a location to save the files.
5. Choose a file name format for the individual documents. You can use placeholders for recipient information, such as {{RecipientName}}.
6. Click "OK" to save each letter as a separate document.

Tips:

• Make sure to save the individual documents in a format that is compatible with your needs, such as DOCX, PDF, or TXT.
• You can also use a macro or a third-party add-in to automate the process of saving individual mail merge letters.
• If you have a large number of recipients, you may want to consider using a batch processing tool or a mail merge software that can handle large volumes of data.