How to save mail merge as individual documents

When using mail merge in Microsoft Word, you can save the merged documents as individual files instead of a single document with multiple pages. Here's how:

Method 1: Using the "Save As" dialog box

1. After completing the mail merge, go to the "Mailings" tab in the ribbon.
2. Click on the "Finish & Merge" button in the "Finish" group.
3. Select "Edit Individual Documents" from the dropdown menu.
4. In the "Save As" dialog box, select a location to save the files.
5. Choose a file name format, such as "Document {MERGEFIELD}".
6. Click "Save" to save each merged document as a separate file.

Method 2: Using the "Merge to Document" option

1. After completing the mail merge, go to the "Mailings" tab in the ribbon.
2. Click on the "Finish & Merge" button in the "Finish" group.
3. Select "Merge to Document" from the dropdown menu.
4. In the "Merge to Document" dialog box, select "Individual documents" as the merge output.
5. Choose a file name format, such as "Document {MERGEFIELD}".
6. Click "OK" to save each merged document as a separate file.

Tips:

• Make sure to select a unique file name format that includes the merge field, such as "Document {MERGEFIELD}".
• You can also use a file name format that includes other merge fields, such as "Document {FIRST NAME} {LAST NAME}".
• If you want to save the files in a specific folder, navigate to that folder in the "Save As" dialog box.
• You can also use the "Batch Save" feature in Word to save multiple files at once. To do this, go to the "File" menu, select "Save As", and then click on the "Batch Save" button.

By following these methods, you can save your mail merge as individual documents, making it easier to manage and distribute the merged documents.