How to save mail merge in word

To save a mail merge in Microsoft Word, you can follow these steps:

Method 1: Save the mail merge as a Word document

  1. Open your Word document that contains the mail merge.
  2. Go to the "Mailings" tab in the ribbon.
  3. Click on the "Finish & Merge" button in the "Create" group.
  4. Select "Edit Individual Documents" from the dropdown menu.
  5. Word will create a new document for each recipient. You can save each document individually or save them all at once.
  6. To save all the documents at once, go to "File" > "Save As" and select a location to save the files.
  7. In the "Save as type" dropdown menu, select "Word Document" (.docx).
  8. Enter a name for the file and click "Save".

Method 2: Save the mail merge as a PDF

  1. Open your Word document that contains the mail merge.
  2. Go to the "Mailings" tab in the ribbon.
  3. Click on the "Finish & Merge" button in the "Create" group.
  4. Select "Edit Individual Documents" from the dropdown menu.
  5. Word will create a new document for each recipient. You can save each document individually or save them all at once.
  6. To save all the documents at once, go to "File" > "Save As" and select a location to save the files.
  7. In the "Save as type" dropdown menu, select "PDF" (.pdf).
  8. Enter a name for the file and click "Save".

Method 3: Save the mail merge as a batch file

  1. Open your Word document that contains the mail merge.
  2. Go to the "Mailings" tab in the ribbon.
  3. Click on the "Finish & Merge" button in the "Create" group.
  4. Select "Send to Printer" from the dropdown menu.
  5. In the "Print" dialog box, select "Batch" as the printer.
  6. Click "OK" to create the batch file.
  7. The batch file will be saved with a.bat extension in the location you specified.

Note: The batch file will contain the merged documents, but it will not be editable. If you need to make changes to the documents, you will need to open each document individually and make the changes.